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Company Name : State of Ohio Jobs
Location : Ohio
Position : REMOTE Administrative Professional 4 – 20099984
Job Description : Primary Location
: United States of America-OHIO
Organization
: Job & Family Services
Classified Indicator
: Classified
Bargaining Unit / Exempt
: Exempt
Schedule
: Full-time
Compensation
: $23.13 per hour
Unposting Date
: Apr 10, 2022, 10:59:00 PM
Job Function
: Professional
Agency Contact Name
: ODJFS Workforce Administration Team
Agency Contact Information
: Email: HR_Support_Center@jfs.ohio.gov
REMOTE Administrative Professional 4 – 20099984 (220002RU)
Job Duties
The Ohio Department of Job and Family Services (ODJFS) is a $3.5 billion agency with approximately 2,500 employees. ODJFS develops and supervises the state’s public assistance, workforce development, unemployment insurance, child and adult protective services, adoption, childcare, and child support programs. ODJFS’ mission is to improve the well-being of Ohio’s workforce and families by promoting economic self-sufficiency and ensuring the safety of Ohio’s most vulnerable citizens.
At ODJFS, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work!
Low-cost health care benefits with FREE dental and vision
Guaranteed 11 paid holidays each year
Significant employer paid OPERS contributions
Employee tuition reimbursement programs
Wellness incentives for healthcare participants
And much more!
To learn more about ODJFS, please visit our website at www.jfs.ohio.gov, find us on LinkedIn and follow us on Facebook.
Major Duties and Responsibilities:
Under direction, provides secretarial and non-routine administrative support (i.e., independently formulates decisions and/or judgments involving non-legal interpretation of policies and procedures as they would apply to given situation to resolve problems, to prepare correspondence and/or reports, or to carry out other assignments) for the Youth and Family Ombudsman Office: responds to correspondence; reviews and summarizes fiscal, operational, and personnel reports; represents Ombudsman at meetings or conferences with other agencies; represents Youth and Family Ombudsman Office on task forces or committees; researches and prepares data for budget inclusion; assists in writing budget justification; monitors spending and maintains fiscal records; communicates decisions, directives, and/or assignments to appropriate staff; organizes conferences and meetings; ensures Youth and Family Ombudsman Office website is updated; coordinates acquisition and maintenance of office machines (e.g., computers; telephones; copier).
Performs secretarial duties: prepares confidential correspondence and/or reports; maintains confidential files; maintains calendar and/or makes travel arrangements for supervisor and Office; takes and transcribes dictation and/or minutes of meetings; handles sensitive telephone calls; channels calls to appropriate parties for response.
Performs clerical duties: receives, opens, logs, and distributes incoming mail; answers phone and screens calls; greets and directs visitors; maintains inventory of general office supplies and orders as needed; maintains files and retrieves information; prepares routine forms; prepares records retention and disposal schedules and arranges record transfers.
Performs other related duties as assigned (e.g., participates in staff meetings; travels to attend meetings and trainings as required; maintains logs, records, and files).
Qualifications
The following are the minimum qualifications for this position. For further consideration, applicants must clearly identify how qualifications are met within the education and/or experience sections of the applications.
The ideal candidate, at minimum, must have the following:
Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
OR
At least 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
OR
At least 12 mos. exp. as Administrative Professional 2 with the State of Ohio.
OR
The equivalent of Minimum Class Qualifications For Employment noted above.
Major Worker Characteristics
The candidate selected for this position would be expected to possess the following characteristics to perform the essential duties of the job:
Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*; budgeting*; government structure & process*.
Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators).
Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral. (*) Developed after employment
Unless required by legislation or union contract, staring salary will be the minimum salary of the pay range (step 1, currently $23.13 per hour) associated with this position.
All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application.
Unless the posting requires, please do not include attachments, as attachments will not be considered as part of your application.
TRAVEL REQUIRED, AS NEEDED. MUST PROVIDE OWN TRANSPORTATION OR, IN ORDER TO OPERATE A STATE VEHICLE, YOU MUST HAVE A VALID DRIVER’S LICENSE.
Remote Work Details: This position, upon approval, may work remotely and require occasional in-person work for training, meetings and other operational needs. Successful candidates must have and maintain internet at their remote location during normal working hours. Employees will have access to shared workspaces at an ODJFS location. Employees must reside in Ohio and within a reasonable distance to their assigned work location to respond to workplace reporting requirements.
Status of posted positions: You can check the status of your application online by signing into your profile and clicking the “My Jobpage” tab to view completed submissions and submission details. If you have questions/inquiries, other than your application status, please direct them to the HR_Support_Center@jfs.ohio.gov
Background Check Information
The final candidate selected for the position will be required to undergo a criminal background check, Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal conviction(s) will be made before excluding an applicant from consideration.
This post is listed Under Ohio jobs
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