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Company Name : American Dream
Location : East Rutherford, NJ 07073
Position : Tenant Coordination Analyst
Job Description : American Dream, developed by Triple Five Group, is an unparalleled mix of world-class entertainment, retail and dining, comprising more than 3 million square feet in East Rutherford, New Jersey, just minutes away from New York City. American Dream is home to leading attractions that includes DreamWorks Water Park, Nickelodeon Universe, Big SNOW, Angry Birds Golf , The Rink, Blacklight Mini Golf, and a curated collection of premier dining and retail stores, including flagship locations for H&M, Uniqlo and PRIMARK as well as Lululemon, Sephora, Aritzia, Zara and IT’SUGAR, the world’s first “candy department store.” For more information on American Dream, visit www.americandream.com or follow us on Instagram@americandream.
ABOUT THE ROLE
Provides direct support to the Tenant Coordination team by assisting throughout the process from the start to the actual store opening. They will be instrumental in the following processes:
Landlord Work contracts
Landlord Work invoices
Review of Tenant Architectural plans. Accordingly
PRIMARY RESPONSIBILITIES
Support the Tenant Coordinators in their efforts to ensure tenants open as quickly as possible.
Provide a high level of customer services to internal and external clients (i.e., Leasing, Legal, Tenant Services, IT (Information Technology), Tenants, etc.) through the course of answering telephones, taking messages, and directing calls appropriately.
Prepare contracts, ensuring timely execution and release of work for LLW to expedite the Tenant’s store opening.
Process invoices received to ensure timely payment against LLW contracts, and deal with invoice issues and questions as they arise.
Maintain and forwarded all communications accordingly pertaining to Tenant plans, and then distribute plans in a timely manner to Tenant Coordinators to complete their review.
Transmit reviewed Tenant plans (plans, letter) to the Tenant and property staff.
Ensure MEP plans reviewed externally are reviewed timely, if not escalate to the Division Manager of Tenant Coordination.
Maintain development Chargebacks and Preconstruction Fee trackers.
Order LOD’s for developments, reconcile with Development Plan, post to Buzzsaw and notify tenants of same.
Create and maintain Budget Trackers for development properties, tracking money spent against the approved PAF.
Process contracts and invoices for complex landlord work for specialty tenants, developments, and restaurants.
Assist the Leasing team in determining commission to be paid out for Landlord Work deals, by identifying Landlord Work actual dollars spent on each deal.
Communicates with the Tenant Coordinators to determine completion of their deals and figures out a resolution to those that are not yet complete.
Perform general administrative duties including but not limited to copying, faxing, and opening mail.
Maintain Tenant Coordination Mailbox including:
Lease Execution notices.
Opening and closing notices.
CAD completed notices.
DESIRED QUALIFICATIONS:
Proficient in Microsoft Word, Excel, and Power Point.
Team player with a willingness to assist peers and others.
Excellent and effective verbal and written communication skills.
Ability to work independently without direct supervision.
Self-motivated with problem solving experience.
Show a willingness to assist others and participate in special projects as needed.
Ability to prioritize projects to meet required deadlines. Carefully manages several projects at once, focusing on the desired result of one’s work.
Flexibility: Open to different and new ways of doing things; willing to modify one’s preferred way of doing things. Willingness to put in additional time to get the job done.
Excellent time management/organizational skills. Ability to meet deadlines and work well under pressure.
Ability to calculate and understand critical path schedules.
American Dream is an equal-opportunity employer and is committed to providing a workplace free from harassment or discrimination. All employment decisions are to be made without regard to race, color, age, gender, sexual orientation, religion, marital status, pregnancy, national origin/ancestry, citizenship, physical/mental disability, military status or any other basis prohibited by law.
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