Executive Assistant Job Vacancy in City of Goodyear, AZ Goodyear, AZ – Latest Jobs in Goodyear, AZ

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Company Name : City of Goodyear, AZ
Location : Goodyear, AZ
Position : Executive Assistant

Job Description : Job Description Summary
The Executive Assistant provides a high level of administrative support to the City Manager’s Office. This position performs duties as assigned including responding to requests, conducting research, and preparing reports. This position requires a high level of confidentiality of verbal and written information; knowledge of detailed department programs; and related work that goes beyond established procedures. The position communicates information to appropriate parties, using tact and diplomacy.
The ideal candidate will possess the city’s core values and will a be focused, reliable, flexible team player with a strong work ethic. The ideal candidate will also possess strong collaboration skill sand strong communication skills with both coworkers and supervisors, stakeholders, and customers. The ideal candidate will be a self-motivated thinker who enjoys problem solving, can think analytically, manage projects and initiatives and works well with diverse individuals ranging from administrative support to director and executive level.
At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset. In fact, in a recent survey 93% of Goodyear employees say the city is a good employer. You will become part of a dedicated team of professionals that will be challenged to learn and grow in an environment that values employee development and career-building. You will thrive in a culture of innovation. We believe that successful employees are those that possess six core values:*Integrity – Initiative – Empathy – Optimism – Innovation – Adaptability*
EXAMINATION PROCESSOnly a limited number of the most highly qualified applicants meeting the City’s requirements will be invited for an interview. Examination process for this position will include: Panel Interview
Requirements

Formal Education/Knowledge: Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with a two year associate’s degree, diploma or equivalent from a college, technical, business, vocational, or correspondence school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
Experience: Minimum five years of experience in a related field.
Certifications and Other Requirements: Valid Driver’s License.
Reading: Work requires the ability to read budget instructions, reports, strategic planning documents, Council Action, correspondence, software manuals, management books, trade journals, and policies at a college level.
Math: Work requires the ability to perform general math calculations averaging response times, finding increases/decreases, calculating percentages, basic math, and creating charts at a college level.
Writing: Work requires the ability to write memos, letters, reports, e-mail, grant proposals, award nominations, performance appraisals, correspond with customers, policies, and newsletter and newspaper articles at a college level.
Managerial: Job has no responsibility for the direction or supervision of others but may provide advice/direction to an employee with less experience/skill or tenure.
Policy/Decision Making: Moderate – The employee normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. Work involving discretion is typically reviewed before finalized.
Technical Skills: Broad Application – Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities.
Interpersonal/Human Relations Skills: High – Interactions may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may also involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions.

Essential Functions
This information is intended to be descriptive of the key responsibilities of the position. The following functions do not identify all duties performed by the incumbent. Other duties and responsibilities will be performed as assigned.

Makes, answers, and routes phone calls. Responds, directs, and prepares correspondence and e-mails. Sorts, reviews, and redirects correspondence to the appropriate staff. Provides support as necessary to other divisions within the department.
Plans, coordinates, and schedules appointments and coordinates calendars. Organizes meetings, travel arrangements, appointments, conferences, and special events, including amenities and scheduling.
Maintains credit card reconciliations and discretionary funds accounts. Processes invoices, purchase orders, and submits check requests. Monitors and tracks expenses within budget.
Orders supplies and stocks office. Provides technical support with various office equipment and serves as liaison to ITS.
Conducts research, compiles information, prepares reports and creates COACs, presentations, and Yellow Papers. Drafts proclamations as requested.
Creates and maintains filing system. Serves on the City’s record retention team, researches applicable guidelines, reviews the files, sets up the destruction records, and coordinates the destruction of the applicable records.
Prepares staff for meetings by preparing and copying all pertinent materials needed for the meeting.
Prepares agendas, takes minutes of meetings, evaluates meetings, and tracks agenda items for periodic meetings. Provides notary public services as needed.
Participates on City teams as assigned and maintains a list of follow-up issues,
prepares agendas, takes meeting minutes, tracks future agenda items, reports status of activities, and prepares reports.
Attends City staff meetings, business meetings, and meetings of governmental entities. Evaluates information that is relevant and reports it to appropriate parties. Handles special projects as assigned.

12 Month Objectives
Executive AssistantFirst Year Objectives
*Become familiar with the city of Goodyear as an organization

Complete training on the City core values
Establish and maintain close working relationships and open communication with all City Manager Office staff
Proofread, coordinate and manage the City Manager Weekly Update to Council
Leadership Team Meeting agenda/notes
Prepare agenda and associated materials for City Manager’s monthly 1:1’s with Council and follow up on related inquires
Prepare materials and manage logistics for important meetings including monthly department meeting, Director Retreat and Council Retreat
Complete timely and accurate calendar management for the CM and ensure that City Manager has all necessary documents and information well in advance of any meeting
Become familiar and assist with general financial and accounting procedures for the Department to include timecards, procurement cards and travel reimbursements
Special projects as assigned

Job Type: Full-time
Pay: $22.69 – $33.68 per hour

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