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Company Name : State of Arizona
Location : Phoenix, AZ 85007
Position : EXECUTIVE ASSISTANT
Job Description : Would you like to be part of an amazing culture that helps Arizonans reach their full potential through temporary assistance? The Arizona Department of Economic Security (DES) is looking for individuals who are committed to service, community, and teamwork. The Department of Economic Security, Office of the General Counsel, is seeking an experienced and highly motivated individual to join the team as an Executive Assistant.
Under general supervision within the DES Office of the General Counsel, this position reports to and provides technical and administrative expertise to the General Counsel and Chief Governance Officer. This position assists in the review of policy and procedures; assists in the review and transmission of rules review packages, provides executive assistance to the General Counsel and Chief Governance Officer, coordinates and conducts a variety of special projects, attends events and meetings with other groups and agencies, coordinates activities with other organization units within the agency, prepares a variety of administrative reports on behalf of the Office of the General Counsel, reviews and prepares professional correspondence, reviews and prepares a variety of files for review by the General Counsel and Chief Governance Officer.
Job Duties:
Manages high level administrative functions on behalf of the Office of the General Counsel including review and preparation of files for review, managing the closure of files, onboarding and offboarding new employees, managing supplies, review and prepare rules review packages, review and track proposed legislation, and coordinating within and outside the agency as needed.
Manages the General Counsel and Chief Governance Officer’s calendar, reviewing and screening individuals seeking appointments with the General Counsel and Chief Governance Officer and coordinating with other Executive Assistants within the Office of the Director, within other Divisions in the agency, and with other agencies.
Manages special projects as assigned by the General Counsel and Chief Governance Officer.
Creates and maintains a detailed tracking system of initiatives and projects pending within the Office of the General Counsel. Generates reports with statistical data for areas under the General Counsel and Chief Governance Officer’s purview.
Coordinates and attends agency meetings with the General Counsel and Chief Governance Officer.
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
Microsoft Word, Excel, Outlook, Internet research.
Knowledge of Google Suite Platform
DES programs and organizational structure, branches of State government and their functions and responsibilities.
Legislative process.
Agency rules, regulations and specialized operating procedures.
Principles and practices of administration and management.
Skilled in:
Professional communication, both oral and written.
Independent decision making.
Planning, coordination, analysis and setting priorities.
Ability to:
Develop, establish and maintain effective relationships with those contacted in the performance of assigned duties.
Conduct analysis and make recommendations for effective means of improving organization and operation procedures.
Selective Preference(s):
N/A
Pre-Employment Requirements:
Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
The position will require the possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any driver training (see Arizona Administrative Code R2-10-207.12). Individuals may be required to use their personal motor vehicle.
Benefits:
We offer a competitive benefits package that is unmatched by the private sector and a culture that encourages team success and advocates for personal advancement.
Affordable Health, Dental, Vision and Life and Disability Insurance
10 holidays per year
-Paid Vacation and Sick time off – start earning it your 1st day
Eligible to participate in the Public Service Loan Forgiveness Program (must meet qualifications)
Contribute to, and participate in the Arizona State Retirement System
Ride Share and Public Transit Subsidy
Career Advancement Opportunities
Tuition reimbursement
Potential opportunity to work remotely (home office) on an ad-hoc basis
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
Contact Us:
Apply through azstatejobs.azdoa.gov. For questions about this career opportunity, please call Destiny Bricklin at 480-578-4918 or email DBricklin@azdes.gov. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 480-578-4918. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
This post is listed Under Arizona jobs
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