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Company Name : City of Mountain View
Location : Mountain View, CA 94041
Position : Office Assistant I/II/III (20222326)
Job Description : What’s the Role?We want a highly motivated, reliable, and skilled individual to join the Mountain View team in our service oriented, collaborativeenvironment and take on the role of Office Assistant I/II. This recruitment will establish a list to fill current vacancies in the CommunityDevelopment Department (CDD) and Community Services Department (CSD), as well as future vacancies in the Office Assistant I/II/IIINow accepting applications for:classifications. Review our detailed job description here for the Office Assistant I/II and here for the Office Assistant III classification.The current vacancies listed on this job announcement are budgeted at the Office Assistant I/II level and will be filled at the OfficeAssistant I/II level.OFFFICE ASSISTANT I/II/IIICDD: This is a full-time position supporting the Planning Division providing day-to-day administrative and office support services to aOffice Assistant I – $52,533 to $63,917 Annually high functioning team of planners within the Community Development Department. The position requires the incumbent to be inOffice Assistant II – $57,981 to $70,504 Annually the office daily and receives direction from the Planning Manager. Experience in a public agency is highly desirable.Office Assistant III – $64,039 to $77,864 AnnuallyCSD: This is a full-time position supporting the Recreation Division providing exceptional customer service and clerical support toCity staff and members of the public. Bilingual skills, college coursework in recreation, office, or business management, and publicsector experience is highly desirable. The position requires the incumbent to be in the office daily.Why Mountain View?
Because where you choose to work, matters.Because you want to surround yourself with T* he Essentials*passionate, mission-driven colleagues O* ffice Assistant I*
committed to providing excellent service to O ne year of clerical experience is desirable.
Education equivalent to the completion of the 12th grade.the community and each other. Because youwant to apply your talents in a place where Office Assistant IIwords like “wellness,” “empathy” and Eighteen (18) months of experience performing duties comparable to that of an Office Assistant I for the City of
“innovation” are not merely nice sentiments,Mountain View.
Education equivalent to the completion of the 12th grade. but are ideals we strive to achieve in
everything we do. *Office Assistant III *
Two years of increasingly responsible clerical and administrative office support experience.
Education equivalent to the completion of the 12th grade.
“I enjoy working for the City of Mountain Bonus Points: Public sector experience.View because I have t he ability to work with Coursework in office or business management is highly desirable.
excellent people while creating lasting changefor the better of the c ommunity.” – NamWhat You’ll DoTran, Program Assis tant- CommunityServices Departmen t Pe rform a wide variety of general clerical duties including answering the phones, filing (paper and electronic),billing, posting public notices, creating reports, scheduling meetings and assisting with mass mailings.
Assist with a variety of financial related tasks and responsibilities.
Work with Microsoft Excel, Word, and Outlook applications, as well as the Department’s software programs.
General filing duties and light data entry.Respond to public inquiries with exceptional customer service, on the telephone, through email and in person,
and refer to appropriate staff members for more specific information as appropriate.
*Planning Division: *
Serve as the point of contact for the Planning Division; respond to requests for information from the public.
Proofread documents and conduct basic research.
Create and run basic reports from department databases.
Assist with mailers and labels.
Answer a high volume of phone calls from the public.
Process interoffice and external mail and refer or respond to messages sent to the general Planning Division e-
mail box.
Process invoices for payments and work closely with Accounts Payable staff.
Support community meetings, including set-up and staffing, as needed.
*Recreation Division:
*
Respond to requests for information from the public by phone, emails, and in-person.
Assist customers registering for Recreation programs and reserving BBQ facilities.Assist Recreation staff with administering department policies and other duties as assigned.
Follow us on LinkedIn:
*https://www.linkedin.com/company/city-of-mountain-view/*
Are We a Match?You are able to juggle various assignments in a fast-paced, dynamic work environment.
You are detail-oriented and have strong organizational skills. You are on the lookout for whatCULTURAL IDEALS: needs to be done and the best way to do it.You are customer service savvy – you strive to help people and take initiative to find the answer
Empower People in creative ways.
Foster Collaboration You have patience, strong active listening skills and the ability to adapt/respond to diverse
needs.
Support Continuous Learning You can communicate clearly and concisely, both orally and in writing.
Enhance Our Community You are diligent with a positive attitude and willingness to learn.
You have a gift for organizing and updating files, information and data.
Champion Wellness You are eager to learn new software programs related to city wide procedures.
Lead with Empathy You are able to take* initiative* and work independently, using good judgment to check in and
provide updates or seek additional direction.
_Embrace Change & Innovation
_
APPLY NOW!
Submit your application and resume online atcalopps.org or to the Human ResourcesDepartment; City of Mountain View, 500Castro Street, Mountain View, CA 94041, (650) *The Perks!*
903-6309. Please provide a valid email Comprehensive Benefits: address on your application. This recruitment * Generous paid leave and group health coverage (medical, dental, vision, EAP, Life & Disabilitywill close* at 5:00 p.m. PST on Friday, April 22, *Insurance)2022 or after 100 applications have been * CalPERS retirement (2.7% at 55 formula for classic members; 2% at 62 for newreceived, whichever occurs first. Depending members); employees contribute 11.5% for classic members and 10.5% for new members toon the number of applicants this process may CalPERS with no Social Security deductionbe altered. Support for Continuous Learning & Development:
Up to $2,000 in tuition reimbursement for education advancement annually, with a one-time
opportunity for up to $20,000 for the completion of a work-related Bachelor’s or Master’s
Front-line professional development / technology funds of $600 (Fiscal Year 21-22 only- valid
through June 30, 2022).
Wellness and Engagement Culture: **
Access to an onsite employee gym
Incentive pay for participating in the City’s wellness program
Up to $100/month City contribution for mass transit expenses, with $10/month minimum
employee contribution; discounts for carpools and ride-shares; a bicycle commute incentive.
Ongoing commitment to robust internal communication and feedback.
And More: Employee appreciation days and activities.
Fine Print. Depending on the number of applications, the above process may be altered. Candidates with a disability who may require special assistance in any phase of the application or testingprocess should advise the Human Resources Department upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Mountain View isan Equal Opportunity Employer (EOE). Prior to hire, candidates are required to successfully complete a pre-employment process, including employment verification and Department of Justice (DOJ)fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. City ofMountain View requires all employees to be fully vaccinated against COVID-19. This mandate allows for limited exceptions. NOTE: The provisions of this bulletin do not constitute an expressedor implied contract, and any provisions contained in this bulletin may be modified or revoked without notice.
Location: 500 Castro Street Mountain View,94041, Mountain View, CA 94041
Job Type: Full-time
Pay: $52,533.00 – $70,504.00 per year
This post is listed Under California jobs
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