Are you looking for a New Job or Looking for better opportunities?
We got a New Job Opening for
Full Details :
Company Name : Central Council of the Tlingit and Haida Indian Tribes of Alaska
Location : Juneau, AK 99801
Position : Administrative Assistant I/II – SGC
Job Description : POSITION DESCRIPTION
Administrative Assistant I/II
INFORMATION
Job Class: Administrative Assistant
Department: Varies
Type of Position: Non-Exempt
Location of Work: Juneau, AK
Covered Position: Yes
Salary Grade(s): 7/8
Prepared by: K.Lokke/J.Wise
Hours of Work: M-F, 8:00 am – 4:30 pm
Employment Category: Regular, Full-Time
Effective Date: 6/1/2020
PURPOSE
ADMINISTRATIVE ASSISTANT I
Under minimal direction, the Administrative Assistant will perform specialized complex work on a wide variety of clerical services which require independence, judgment, and initiative. Determines office needs in prioritizing and organizing work and the appropriate action to be taken. Has knowledge of the organization’s programs and policies, and understands the processes involved in various procedures.
ADMINISTRATIVE ASSISTANT II
Incumbent works as a part of the department level management team and in direct association with the Program Manager. The Administrative Assistant II is responsible for a wide variety of functions requiring advanced knowledge and skill in administrative processes, Tlingit & Haida Policies and Procedures, supervision, Federal and State Laws, and program performance standard guidelines. Responsibilities normally involve areas such as supervision of clerical personnel and/or volunteers, budget development and maintenance, contract and grant administration, procurement of goods and services, information systems analysis/management, and safety and security activities.
REPORTING RELATIONSHIPS
Reports To: Varies
Supervises: May supervise Administrative Clerks and/or volunteers
Liaison To: N/A
ESSENTIAL FUNCTIONS
Provide full range of reception duties such as answering phones, greeting the public, and transfer/refer to Tlingit & Haida programsProvide full range of clerical duties, such as processing incoming and outgoing mail, photocopying, faxing, scanning, filing, assembling and distributing materialsServe as a resource person for the department and public by providing information requiring considerable interpretation, explanation of policies, and usually a general knowledge of all the department services. This may require considerable tact and discretionUpdate files, maintain a variety of paper and computer records, vacation schedules, attendance and timesheets, numerical logs, ledgers, and client filesProvide complex word processing support with minimal directionReview complex applications or documents
Perform complex data entry tasks for which there is a variety of formats and procedures and with general instructions for coding and entering data; check and correct entry for input errorsGather and compile statistical information and prepare regular and recurring reports to departmental grant sources. This may involve researching files, contacting clients or vendors, or other outside sources
Make travel arrangements as necessaryCoordinate work by scheduling assignments and oversee the work of other clerical employeesPerform difficult word processing assignments such as the preparation of publications, charts, and graphsServe as the resource person for the department on common office software; train and advise both clerical and management staff on software problem resolution and capabilitiesDevelop database, spreadsheet, or word processing records and reports
Answer questions of other employees and the general public, refer difficult inquiries to appropriate personnelProcess purchase orders, and charge expenditures to departmental accounts, assigning appropriate account coding base on the nature and purpose of the expenditureMonitor and maintain office supplies and materialsAssist in scheduling and planning for meetings in other communities, provides information, creates and displays room signs as requestedPrepare timesheets, check requests, and other necessary paperworkIf necessary, monitor, coordinate and direct the work and job performance of temporary clerical staffMaintain communication with all employees, sites, and vendors as necessaryOther related duties as assigned
DECISION MAKING AUTHORITY
Spending Authority: N/A
Other Authority: N/A
NECESSARY SKILLS AND KNOWLEDGE
Considerable knowledge of correct business practices, correspondence, and typing formats, including English grammar, composition, spelling and punctuationAbility to read and comprehend regulations, procedures, and policies; apply them to specific situations; and explain them to the public and othersAbility to speak, write, listen, and communicate effectively, meet and deal effectively with the general public, establish and maintain cooperative working relationshipsExtensive knowledge of computer software applications including MS word Excel, Outlook, Power Point, and Access or other database programsKnowledge of program rules and requirementsAbility to perform basic arithmetic, such as fractions, decimals, and percentagesBasic knowledge of accounting systemsAbility to work independently and prioritize workloadAbility to organize, plan and maintain confidential recordsAbility to compare data from a variety of sources for accuracy and completeness, identify discrepancies or inaccuracies and make correctionsProject management and conflict resolution skillsAbility to organize and plan record keeping and filing systemsAbility to search, select, compile, and summarize data and informationAbility to compare data for completeness, identify any discrepancies or inaccuracies and make the necessary correctionsAbility to plan, organize, direct, coach, and evaluate work, operations and activities for Administrative Clerks I, II and volunteers including training, performance productivity and office logisticsFamiliarity with Tlingit, Haida, and Tsimshian cultures
MINIMUM QUALIFICATIONS (education, experience, skills)
ADMINISTRATIVE ASSISTANT I
High School Diploma or GED
3 years of clerical experience
Valid Driver’s License required for some departments
ADMINISTRATIVE ASSISTANT II
High School Diploma or GED5 years of clerical experienceValid Driver’s License required for some departments
PREFERRED QUALIFICATIONS (education, experience, skills)
One year or more experience in the hiring department/program’s specialty area
UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS
The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs. Travel on small aircraft or ferry may be required.
CONDITIONS OF HIRE:
All employment at Tlingit & Haida is “at will”. This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.
Tlingit & Haida is a no tolerance workplace. All regular employees may be required to pass a pre-employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.
Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.
This post is listed Under Alaska jobs
Disclaimer : Localpublic.in works to publish latest job info only and is no where responsible for any errors. Users must Research on their own before joining any company