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Company Name : Right Hand Estate Management
Location : Santa Barbara, CA
Position : Personal Assistant – Family Office
Job Description : In search for Personal Assistant with 5+ plus years of experience as a personal assistant, preferably in a private estate, household, or Family Office. Ideally based in Santa Barbara, CAOverview: The Personal Assistant (PA) will provide ongoing administrative support for 2 Principals and their family. They must have prior experience working in the UHNW world with ever-changing schedules, heavy calendaring, and have an exceptionally high index of high-end luxury travel.We are looking for someone forward-leaning, growth-minded and able to work independently and under the guidance of the Director of Family Operations. The PA must be proactive, highly organized, detail-oriented, have excellent judgment, high emotional intelligence, be professional and possess excellent verbal and written communication skills. Must have a roll up your sleeves, team-player, go with the flow attitude! This position will report to the Director of Family Operations.Responsibilities: The employee’s duties include, but are not limited to the following:Provide administrative and personal support to 2 Principals & their familyExceptional experience in domestic and international travel logistics is a must. Research, plan, and execute family travel for private and commercial flights, accommodations, cars, food, etc.Vendor Management: research and recommend vendors including personal chefsPossess excellent research skills for special projects – travel, schools, events and entertaining, products, systems, new tech, etc. and produce reports and create presentation materials.Calendar management across multiple work streams in different time zones for family appointments, meetings, zoom calls, etc.Capture, record, and implement grocery ordersManage multiple vehicles in different locationsMaintain highly organized records and file keeping systemsEnsure security and confidentiality of any sensitive data or informationCreate and maintain inventories for the residences and principalsRun errands and act as couriers between propertiesManage shipping and receiving; process packaging, break down boxes, process returns, running inventories etc.Maintain dry cleaning rotation, grocery orders, packages, food deliveriesManage vaccination records and paperwork for 2 dogsAssist with events as neededPerform special projects as requestedRequirements: 5+ plus years of experience as a personal assistant, preferably in a private estate, household, or Family OfficeSomeone that has great judgment and continually demonstrates trust and integrityA self-starter with a fantastic work ethicAn extremely proactive person with high attention to detailSuper tech-savvy; Expert/Ninja in G-suite, Microsoft Office, Asana, Expensify,1password, and Apple products.Knowledge of organic, non-toxic choices for home and personal careFlexible to work occasional long hours or weekendsAbility to travel domestically and internationally with and without the principals to propertiesMust be able to move, lift, carry, push, pull, and place objects weighing less than or equal to 35 pounds without assistanceMust be eligible to work in the U.SMust have a valid driver’s license and clean driving recordMust have a valid passportFully vaccinated & boosted for COVID-19. Our company has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, our employees working on-site are required to be fully vaccinated & boosted for COVID-19Fluent in Spanish is a plus, but not requiredKnowledge of the Santa Barbara area is a plus but not requiredJob Type: Full-timePay: $100,000.00 – $120,000.00 per yearBenefits:Dental insuranceHealth insuranceSchedule:Monday to FridayCOVID-19 considerations:Fully vaccinated & boosted for COVID-19. Our company has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, our employees working on-site are required to be fully vaccinated & boostAbility to commute/relocate:Santa Barbara, CA: Reliably commute or planning to relocate before starting work (Required)Education:Bachelor’s (Preferred)Experience:Personal Assistant to UHNW: 5 years (Required)Luxury Travel Management: 3 years (Required)G-Suite, Microsoft Office, see job description: 3 years (Required)License/Certification:Passport? (Required)Willingness to travel:25% (Required)Work Location: Multiple Locations
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