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Company Name : Confidential
Location : Danville, CA 94506
Position : Executive Assistant
Job Description : We are seeking an experienced executive assistant to work alongside its CEO. This person will be expected to perform a variety of administrative and personal duties in a fast-paced and varied role.The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in an organized way.Responsibilities: Help screen and organize a high volume of emails per day with replies where necessary;Manage professional and personal schedule, helping with agendas and planning;Collating reports and chasing relevant team members to meet deadlines;Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination;Perform administrative and office support, such as note taking, report creation, receipt/invoice filing, and basic financial tasks;Oversea professional social media accounts and ensure responses are made promptly;Help the CEO prepare for meetings, attend meetings and accurately record minutes as requested;Assist with local personal errands and help manage household contractors;Organize day-to-day administration of finances such as investments and basic book-keeping activities;Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business; andExecute Adhoc projects and duties as needed.Required Skills: Proficiency in Microsoft Office and other office productivity tools, with an aptitude to learn new software and systems;Must have excellent written and verbal communication skills;Strong time-management skills and the ability to organize and coordinate multiple projects at once;Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge;Able to quickly understand and adapt to complex topics and change priorities at the last minute;Outstanding organization and planning skills that enable you to meet multiple deadlines;A proactive approach to problem-solving with strong decision-making abilities;Ability to work flexible schedules including occasional nights, weekends, and holidays; andAbility to keep information highly confidential and to use discretion.Experience and Education: A minimum of 3-5 years of experience in a similar positionAdvanced computer skills including Microsoft Office;Experience developing internal processes and filing systems; andFull clean driving license and own car.Candidates are required to travel to the CEO’s office up to 2 times a week, be based locally and have the right to work in the United States without sponsorship.Job Type: Full-timePay: $80,000.00 – $90,000.00 per yearBenefits:401(k)401(k) matchingDental insuranceHealth insuranceHealth savings accountVision insuranceSchedule:8 hour shiftMonday to FridayAbility to commute/relocate:Danville, CA 94506: Reliably commute or planning to relocate before starting work (Preferred)Work Location: One location
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