Admissions Assistant Job Vacancy in Maui Prep Academy Lahaina, HI 96761 – Latest Jobs in Lahaina, HI 96761
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Company Name : Maui Prep Academy
Location : Lahaina, HI 96761
Position : Admissions Assistant
Job Description : Job Title: Admissions AssistantReports To: Admissions DirectorWork Schedule: Full-time Monday through Friday 7:30 AM – 3:30 PMEffective Date: ASAPSalary: $40KSummaryThe Admissions Assistant role provides support to the Director of Admissions to ensure the Admissions department operates and completes all functions in a productive manner. Multiple and varied tasks and priorities must be balanced to meet the needs of the school. This position also provides daily back-up to the Front Desk Receptionist position.Essential Job Functions: · Work with multiple admissions platforms, manual data entry involved· Maintain google sheets, docs, slides with Admissions and Enrollment data, ensure continuity across multiple platforms.· Communicate with families via email and telephone about health records including immunizations, tuition, financial aid documents, and scholarship information· Be a friendly and helpful individual able to direct families to appropriate web pages and send forms and documents to families· Contact other schools for transcript requests· Help to coordinate and attend admissions office activities: Open Houses, Collaboration Days, etc.· Gather necessary Financial Aid documentation· Follow through with deadlines to ensure performance· Manage agendas/travel arrangements/appointments etc. for the upper management· Support Admissions budge and tuition management· Create and update records and databases with personnel, student, financial and other data· Submit timely reports and prepare presentations/proposals as assigned working closely with Admissions· Assist admin colleagues whenever necessary, receptionist, Administration, Facilities Manager· Give tours and help train student Admission Ambassadors· Create and populate student files, and audit student health documents biannually· Attend Hawaii Association of Independent Schools (HAIS) meetings with Director· Work closely with the Business Office, Advancement Office, and Marketing Director in collaboration with the Head of School.Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Knowledge, Skills and Abilities· Must like students ages 2-18, and be willing to help with adolescents· Knowledge of administrative procedures, knowledge of computers and relevant software applications, knowledge of tax paperwork (W2s, 1040s etc.)· Knowledge of customer service principles and practices· Verbal and written communication skills, charismatic personality· Professional personal presentation· Customer service orientation· Organizing and planning· Patience· Meticulous attention to detail· Be reliable and have initiative to work independent· Manage multi-tasks items daily· Positive attitude and Team Player· Professional and keep confidentiality· Outstanding communication and interpersonal abilities· Excellent organizational and leadership skills· Familiarity with office management procedures· Qualifications in secretarial studies will be an advantageProven experience as an Admissions Assistant, office assistant or relevant roleL2Job Type: Full-timePay: $40,000.00 per yearSchedule:8 hour shiftAbility to commute/relocate:Lahaina, HI 96761: Reliably commute or planning to relocate before starting work (Preferred)Education:High school or equivalent (Preferred)Experience:Microsoft Office: 1 year (Preferred)Work Location: One location
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