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Company Name : PEC – Pacific Energy Concepts
Location : Vancouver, WA 98660
Position : Office Administrator
Job Description : SummaryThis position is responsible for analyzing and organizing office and administrative operations and procedures for the offices located at HQ, Dallas, and Chicago by performing the following duties.Essential Duties1. Manage all aspects of the administrative and facility needs of the HQ, Dallas, and Chicago offices.2. Become point person for maintenance, mailing, shipping, supplies, and equipment.3. Identify opportunities for process and office management improvements, and design and implement new systems.Job Duties· Oversees and supports all administrative duties in the office and ensures that office is operating smoothly.· Serves as a main point of contact for all office staff and visitors, such as greeting visitors, answering and directing phone calls, etc.· Provides administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.· Schedules any building repairs, carpet cleaning, window cleaning or other facilities maintenance needs and coordinates with any staff impacted by the repairs.· Assists with administrative HR tasks and onboarding of new team members.· Manages office supplies inventory and place orders as necessary.· Coordinates with IT department on all office equipment and administrative tasks.· Sources and negotiates contracts for office needs to include supplies, repairs, events, and maintenance.· Participates actively in the planning and execution of all company events.· Provides support to sales and operation teams, as needed.· Utilizes strong organizational and time management skills, and ability to prioritize, to ensure completion and implementation of all work.· Demonstrates proficient use of Microsoft and Google products in the scope of their work duties.· Maintains punctual, regular and predictable attendance.· Works collaboratively in a team environment with a spirit of cooperation.· Respectfully takes direction from manager.· Other duties as assigned.Supervisory ResponsibilitiesThis position does not have any supervisory responsibilities.QualificationsAbility to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.Education & ExperienceBachelor’s degree from four-year college or university in business administration, communications, or related field; and/or two to five years of related experience in an administrative or office management role; and/or training or equivalent combination of education and experience.Certificates, Licenses and/or RegistrationsThis position does not require any certificates, licenses and/or registrations.Language SkillsAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.Mathematical SkillsAbility to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.Computer SkillsHas advanced basic computer job skills including logging on to systems, ability to communicate by email, ability to compose documents, enter database information, create presentations, download forms, and preserve/backup important data.Reasoning AbilityAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.Physical Demands & Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.The employee must frequently lift and/or move up to 50 pounds. While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.PEC is an Equal Opportunity Employer, providing equal employment and advancement opportunities to all individuals.We recruit, hire and promote into all job levels the most qualified applicants without regard to race, color, national origin, religion, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), age, disability, genetic information, citizenship status, veteran status, gender identity/expression, sexual orientation, marital or family status, or any other status protected under applicable federal, state and local laws.PEC’s commitment to providing equal employment opportunities extends to all aspects of employment, including job assignment, compensation, discipline and access to benefits and trainingJob Type: Full-timePay: From $55,000.00 per yearBenefits:401(k)401(k) matchingDental insuranceEmployee assistance programHealth insuranceHealth savings accountLife insurancePaid time offParental leaveProfessional development assistanceReferral programRetirement planVision insuranceSchedule:Monday to FridaySupplemental Pay:Bonus payAbility to commute/relocate:Vancouver, WA: Reliably commute or planning to relocate before starting work (Required)Education:Associate (Preferred)Experience:Microsoft Office: 1 year (Required)Administrative experience: 2 years (Required)Work Location: One location
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