Administrative Coordinator Job Vacancy in First 5 Fundamentals Tacoma, WA – Latest Jobs in Tacoma, WA
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Company Name : First 5 Fundamentals
Location : Tacoma, WA
Position : Administrative Coordinator
Job Description : Under the direction of the Chief Operating Officer, the Administrative Coordinator is responsible for performing administrative support and systems coordination to help the organization meet its financial and programmatic goals. Essential duties include office management, data entry, processing invoices, and accounting support.ABOUT FIRST 5 FUNDAMENTALSFounded in 2008, First 5 FUNdamentals (F5F) is a non-profit organization with a mission to support community-based initiatives in achieving their collective goals for children and families. We are a small team made up of expert communicators, facilitators, strategic thinkers, partnership builders, project managers, and creative designers. We are passionate about making the world a better place for children and families by harnessing the strengths and ideas that live within communities. F5F currently supports three initiatives – the Pierce County Early Childhood Network, the Washington Communities for Children, and Northwest Early Learning. Learn more about our organization and values: https://first5fundamentals.org/JOB RESPONSIBILITIESThe Administrative Coordinator will support F5F Staff and community partners engaged in collective efforts to improve the well-being of children and families throughout Pierce County and the state of Washington. The right person for the position can often be described as a:Extremely organizedGreat communicatorSomeone who can juggle multiple tasks at onceAdaptableKindQuick learnerThere is no typical day at F5F. Every day brings new and exciting challenges. To be prepared the Administrative Coordinator must be able to do the following:Promote relationship-building with other organizations, agencies, and individuals by responding to all external requests for information and assistance.Coordinate all administrative functions including but not limited to: tracking receipts and submitting expense reports, organizing on-line filing system to retain documents, data entry, copying, and scanning.Process mail, office deliveries, and payment requests including depositing checks.Under the direction of the finance manager, support QuickBooks data and payment processing, as needed.Manage supply ordering and vendor relationships for internal staff and community initiatives including the Pierce County Diaper Bank Network.Provide data entry support for donor management and volunteer tracking.Maintain the physical office space including storage and organization of supplies.Occasional need to deliver or pick up supplies with partner community organizations.Coordinate event logistics including venue rental, supplies, and travel arrangements as neededPrepare materials and take notes for internal organization meetings such as all staff meetingsDESIRED QUALIFICATIONS· 3+ years of experience working in a non-profit or public institution.· Punctual, reliable, and professional.· Strong technical skills with proficiency in Microsoft Office and Google Suite.· Ability to frequently face deadlines with attention to detail, and complete tasks and required documentation in a timely manner.· Ability to communicate with others and to convey information effectively.· Ability to work independently in a fast-paced, highly adaptive environment.· Ability to interact effectively with diverse groups.· Excellent critical thinking skills with the ability to think outside of the box.SALARY & BENEFITS: Full-time, exempt position. Salary range is $68,000 – $72,000. F5F also offers a competitive benefits package including health insurance, dental and vision insurance, flexible paid time off, and retirement account.OFFICE LOCATION & REMOTE WORK: First 5 FUNdamentals is located in Tacoma, WA. This is a hybrid position with a combination of in-office and remote work. While the Administrative Coordinator can primarily work remote, they will be required to work from the office a minimum of two times per week for office management duties such as processing mail.HOW TO APPLYApplication must include a cover letter that explains why you are interested in the position and what skills and assets you would bring to our team. Applications will be accepted until position is filled. For more information, please visit our website at https://first5fundamentals.org/VACCINATION POLICY: First 5 FUNdamentals (F5F) is committed to keeping all employees and community partners safe and healthy from COVID-19. As such, F5F has a COVID-19 vaccination policy, which requires all employees to be fully vaccinated from COVID-19, as a condition of employment. Employee is required to provide proof of full vaccination, or submit an accommodation request for a qualified exemption.EQUAL OPPORTUNITY EMPLOYMENT: First 5 FUNdamentals is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, creed, gender, gender expression, age, national origin, ancestry, ethnicity, marital or familial status, disability, sexual orientation or military status.Job Type: Full-timePay: $68,000.00 – $72,000.00 per yearBenefits:401(k)401(k) matchingDental insuranceFlexible scheduleHealth insurancePaid time offRetirement planVision insuranceSchedule:Monday to FridayCOVID-19 considerations:All employees are currently working remote due to COVID-19. Please see job description for more information about our vaccination policy.Work Location: Multiple Locations
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