Admin Assistant Job Vacancy in State of Georgia Atlanta, GA 30334 – Latest Jobs in Atlanta, GA 30334

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Company Name : State of Georgia
Location : Atlanta, GA 30334
Position : Admin Assistant

Job Description : Under general supervision, the Administrative Assistant provides administrative support to the Executive Assistant in performance of the Executive Assistant’s administrative functions. Duties may be complex in nature and may involve access to confidential information. Responsible for scheduling appointments, maintaining calendars, and managing multiple priorities. Assist in the preparation of board meeting materials, reports, gathering and researching information, preparing presentations, coordinating meetings, copying, and filing, preparing notes, performing data entry, and other special projects as needed. Reviews incoming correspondences and forwards appropriately or, based on a knowledge of recipient’s views, may respond for them. Attends training as required. The Administrative Assistant also performs other job-related duties as assigned.

ESSENTIAL FUNCTIONS
Assists the manager in organizing and executing routine activities and special projects.
Responsible for working with board members to schedule board meetings, giving proper notice of meetings, and distributing materials such as agendas and taking meeting minutes.
Prepares, composes, types, edits, proofreads, and distributes documents, correspondence, memos, newsletters, flyers, forms, reports, publications, and statistical charts.
Research and/or resolves internal and external customer issues or questions. May represent the manager in various matters.
Maintains organized filing systems both digitally and hard copy files.
Provides administrative support to manager, through such activities as purchasing supplies and equipment for the department.
Plans, schedules and coordinates meetings, events, conferences, seminars, and travel. Takes notes/minutes for department meetings.
May attend seminars, conferences, job-related training, and/or other staff development training programs. Reads pertinent work-related information and materials (e.g., policy and procedure revisions) as assigned. May serve on committees and task forces.
Serves as back-up assistance to front office Administrative Assistant. Greets and receives guests. Receives, screens, and directs incoming phone calls and emails from internal and external customers. Process flag requests. Receives, processes, and distributes incoming mail.
Stays within departmental budget.
Must work assigned days and hours.

MINIMUM QUALIFICATIONS
High school diploma or GED AND three (3) years of experience in performing clerical tasks.

***Salary to commensurate with experience****

This post is listed Under Georgia jobs

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