Scheduling and Administrative Coordinator Job Vacancy in Ally Pediatric Therapy Gilbert, AZ 85296 – Latest Jobs in Gilbert, AZ 85296
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Company Name : Ally Pediatric Therapy
Location : Gilbert, AZ 85296
Position : Scheduling and Administrative Coordinator
Job Description : Ally Pediatric Therapy, a specialty clinic for children with autism and other childhood disorders, is looking for an Administrative and Scheduling Coordinator to join our growing team.Our mission is to be an ally in the growth of the children and families we serve. To do so, we utilize a unique approach of integrating the principles of applied behavior analysis and speech-language pathology expertise.This isn’t just a job to us…we go home each day knowing we made a difference and think about how we can build on that tomorrow.Position MissionTo create an efficient schedule which fulfills recommended client treatment hours while providing exceptional customer service and supporting the Clinical Director and managing administrative tasks.This position plays an integral role in ensuring our clients receive services. The Scheduling Coordinator is responsible for coordinating and updating all on-going client treatment schedules. This role involves scheduling in a manner that takes into consideration location, hours, and appropriate client-to-staff matches.This role is best suited for someone that works well under pressure and with tight deadlines.Position Responsibilities: Client & Staff SchedulingDevelop and maintaining the client/staff master schedule to maximize utilization, while enabling continuity and quality of careReact and respond to last minute scheduling changes, such as staff or client absences and time offEnsure staff are converting session notes in a timely mannerWork with vendors to ensure clinic is clean, safe, and presentableManage and monitor clinic supplies inventory and replenishment scheduleSupport and enable the success of the Clinical Director in their role as leader of the clinicClinic ManagementWork with vendors to ensure clinic is clean, safe, and presentableManage and monitor clinic supplies inventory and replenishment scheduleSupport and enable the success of the Clinical Director in their role as leader of the clinicClient & Staff ExperienceBuild relationships with staff and clients to create a positive experienceAssist with new hire onboarding activitiesRequirementsYou thrive in a crunch – you will have to adjust the schedule daily due to absences, often with little notice, with a time deadline. That doesn’t scare you, in fact, it gets your adrenaline going!You’re a triage master – you know how to prioritize incoming tasks and requests so that the most important items are handledDetails matter – you work efficiently, but take pride in getting it right the first timeYou care…a lot – you take pride in how the clinic looks and the experience of the team and clientsYou like being the go-to person – you’ve always been the one others count on for help or getting questions answered, and you wouldn’t have it any other wayYou’ve got skills – you have experience working with systems and technology (e.g. EHRs, EMRs, CRMs, Office365) to do the job as efficiently and effectively as possible (bonus points if you have experience with CentralReach!)You make it fun! – you’re the type of person who makes it fun to work with youBenefits$45k+, DOECareer development and training opportunitiesMedical, dental, vision, STD, LTD & Life401k plan with company matchCompany-paid holidaysPaid time off, paid sick timeJob Type: Full-timePay: $45,000.00 – $50,000.00 per yearBenefits:401(k)401(k) matchingDental insuranceDisability insuranceEmployee assistance programHealth insuranceHealth savings accountPaid time offVision insuranceSchedule:8 hour shiftCOVID-19 considerations:All staff are required to wear masks in clinics. Vaccines are highly encouraged. PPE available/provided. Daily sanitization.Application Question(s):How did you hear about this opening?Experience:scheduling: 1 year (Preferred)Work Location: One location
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