STAFF ASSISTANT Job Vacancy in City of Tucson Tucson, AZ 85701 – Latest Jobs in Tucson, AZ 85701

Are you looking for a New Job or Looking for better opportunities?
We got a New Job Opening for

Full Details :
Company Name : City of Tucson
Location : Tucson, AZ 85701
Position : STAFF ASSISTANT

Job Description : Introduction
The City of Tucson Police Department is seeking a motivated, dependable, and highly experienced professional to serve as a Facility Management Staff Assistant. Be part of the City of Tucson Police Department – Facilities Management team that serves with integrity, professionalism, and strives for excellence in all we do.
General Description
Coordinating with and assisting project coordinators and maintenance technicians from General Services (i.e. Architecture & Engineering, Facilities Management) regarding maintenance requests for repairs or services at TPD facilities.
Processing of all work order estimates for remodeling and construction projects at TPD facilities, to include monitoring purchase order progression and approval paths for approved projects.
Coordinate processing of quarterly Self-Monitoring Report Forms (SMRF) between COT Environmental Services and Pima County Regional Wastewater Reclamation Department and all other environmental discharges.
Developing and maintaining spreadsheets, databases, and associated documentation for vendor background investigations. Provides final review authority for background clearances for vendors working in TPD facilities.
Contract management of Pima County Jail Board.

Administers contract services with vendors providing services such as (landscaping, alarm monitoring, document destruction, and general TPD towing).
Serve as a backup manager for the Lenel electronic security system installed at various TPD facilities.
Serves as backup to Logistics Fleet Manager in dealing with issues pertaining to the TPD fleet.

Serves on COT Procurement committees overseeing bids for “public safety” equipment and services.

Interpreting safety policies and procedures for compliance at TPD facilities; coordinating facility safety program with City Central Safety.

Preparing memorandums for senior leadership and City staff on various subjects overseen by ASD Facilities Management.

Represent TPD at Department-level meetings; Environmental Management Program, Office of Conservation & Sustainable Development (Green Team), etc.
Essential Functions
Occasionally directs helpers, assistants, seasonal employees, interns, volunteers or temporary employees and may temporarily act in a higher capacity.

Prepares and monitors budgets, reviewing and analyzing historical data, determining future needs to develop the budget, preparing budget changes, confirming availability of funds, reviewing financial reports, processing documents for billing, reconciling accounts, and preparing reports.

Recommends reallocation of funds and prepares financial projections.

Performs administrative tasks by analyzing and revising systems operations and procedures, coordinating departmental activities, participating in the development of division and department policies, developing and preparing reports and recommendations, researching and composing documents, maintaining spreadsheets and databases, interpreting policies and procedures for compliance, and responding to inquiries.

Manages procurement activities by reviewing and identifying project funding for purchase documents, researching and gathering information, evaluating requests for materials and equipment, approving purchase requisitions and monitoring purchase orders, and preparing agreements, lease contracts, and bid specifications.

Assists with grant administration by researching areas of interest, developing project budgets and grant applications, monitoring grant related activities, administering and monitoring funds, assisting program personnel, processing application contracts for approval, reviewing contracts, preparing and submitting financial reports, preparing Mayor and Council communications, ensuring grant compliance, and identifying and resolving problems.

Assists with personnel actions including employee hiring processes, training sessions, identifying, researching, and analyzing employee issues and documenting findings and actions and suggesting resolutions.

Performs related duties such as: monitoring departmental vehicle requirements, monitoring job cost systems, participating on committees, compiling and maintaining statistics, responding to surveys and reports, coordinating trade events, administering and coordinating programs and special projects as assigned, planning for storage and handling of evidence and property, monitoring and maintaining fixed assets, overseeing inventory control systems, and analyzing and researching organizational issues.
Minimum Qualifications
Minimum Education Level & Type: Bachelor’s Degree

Minimum Experience Qualifications: At least 2 years budgeting, finance, and human resources management

Preferred Qualifications
Bachelor’s Degree or applicable experience or a combination of both in finance, business, and/or facilities management and a minor in criminal justice preferred.

Strong working knowledge of operations in the public safety sector.

Required skills and knowledge include; Strong aptitude for computer skills; must have working knowledge of Microsoft Word and Excel and other common office software; ability to work cooperatively with coworkers, department staff, and other city personnel; ability to make independent decisions. Able to effectively prepare reports and accurately supply information to TPD senior leadership and assigned program managers when requested.

Selection Plan
Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile, resume review and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in an Oral Board interview process.

The highest scoring applicants will then be invited to a in-person oral board the week of 3/28/22.

Location: TBD

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List. An applicant’s ranking on the Civil Service list will be based on their final score which will be calculated as:

10% of your rating for education and work experience
90% of your oral board interview
This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please Email Erin.Gallego@tucsonaz.gov at least 48 hours prior to the evaluation.

The list may be used by any City department with an approved vacancy to fill in the next 6 months.
Selection will be made in accordance with CSR III, Section 2. The list of employees eligible for consideration will remain in effect for 6 months after their names are provided to the hiring authorities. Examination results and current status will be communicated by email.

**The City of Tucson values the safety of our employees, our residents, our community, and our visitors. In support of these values, if you are selected for this job, you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. If you are invited to join our team, you must submit proof that you are fully vaccinated against COVID-19 to your initial HR representative, or you must request an exemption from your representative. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working with the City of Tucson.**

This post is listed Under Arizona jobs

Disclaimer : Localpublic.in works to publish latest job info only and is no where responsible for any errors. Users must Research on their own before joining any company