Executive Admin Assistant Job Vacancy in Textron Aviation Mesa, AZ – Latest Jobs in Mesa, AZ

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Company Name : Textron Aviation
Location : Mesa, AZ
Position : Executive Admin Assistant

Job Description : Executive Admin Assistant300072
JOB SUMMARY:
Welcomes visitors, employees, and customers and directs them to the proper contact. Performs executive assistant functions of highly responsible and confidential nature for a Manager or Director. Supports the Able business with administrative projects and responsibilities.

JOB RESPONSIBILITIES:
Demonstrates a working knowledge of executive administrative assistant techniques and exhibits proficiency in the operation of standard office equipment. Maintains supplies for office equipment and office stationery supplies. Effectively utilizes new technology to enhance office efficiency
Schedules appointments, maintains calendars, and advises supervisor of pending appointments. Arranges meetings and presentations, participates in their preparation as requested. May coordinate business itinerary and travel requirements
Sorts, and reads incoming mail and documents, attaches appropriate information to facilitate necessary action. Disseminates information within department(s) as requested
Establishes and maintains harmonious working relationship with supervisors, peers, customers, suppliers, and government representatives
Effectively communicates information to a diverse audience of customers, both internally and externally, maintaining a professional appearance and demeanor
Manages expense reports for the leadership team and ensures Textron policies are followed
Manages org chart updates
Support the organization with request for office supplies
Supports customer visits and ensures lobby is clean, organized, and inviting. Greets callers and visitors in a friendly and consistent manner
Performs Restricted Party Screening for non-Textron visitors and provide approved visitor badge.
Creates and replaces employee, visitor, contractor, and vendor badges
Responsible for submission and/or completion of various Human Resource related tasks such as; employee data changes, employee file recordkeeping, I-9 verification, and other duties
Coordinates engagement activities for employee and other community events
Supports Accounting/Finance organization by managing the lockbox
Support various Able departments in other administrative duties as required

EDUCATION/ EXPERIENCE:

High School Diploma required or equivalent.
Relative experience preferred

QUALIFICATIONS:
Computer experience in Microsoft Office, specifically Word, Excel, Outlook and PowerPoint.
Customer relations and interpersonal skills.
Administrative abilities including computer, typing, and organizational skills.
Ability to focus on details and work in a fast-paced environment.
Professional attitude and ability to accept instructions and directions.
Unrestricted abilities to perform all assigned job tasks in a safe and efficient manner.
Excellent communication skills – verbal and written.
Professional presence and telephone etiquette.
Safety conscious and service-oriented knowledge.

EEO Statement

Textron is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.

Pay Transparency Policy Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise, have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Job Field Support Services
Primary Location US-Arizona-Mesa
Recruiting Company Textron Aviation
Schedule Full-time
Job Level Individual Contributor
Shift First Shift
Job Posting 02/21/2022, 9:40:45 AM
Textron (and its subsidiaries) participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer’s Form I-9 to confirm work authorization.

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