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Company Name : JC&J Staffing
Location : Manhattan, NY 10022
Position : C-Level Executive Assistant
Job Description : Schedules and organizes a heavy schedule of continually evolving meetings and outside activities involving multiple participants in a fast-paced environment.Manages complex and intricate travel arrangements, ensuring detailed itineraries are accounted for, confirmations are maintained and advance materials are coordinatedMaintains the COO’s daily calendar and interacts with the Board, Officers and staff throughout the foundation in the day-to-day work of the office.Manages work deadlines and schedules for the Office of the COO and is proactive in meeting them.Organizes, answers, and directs large volumes of correspondence, information and calls.Opens mail, drafts responses, and replies by phone or email, as needed, in a time-sensitive manner, with a clear understanding of office priorities.Works both independently and as part of a team on projects; handles matters expeditiously, proactively, and with follow-through to successful completion.Assists in the preparation of correspondence, memoranda, charts, tables, and other documents and has facility with technology tools that enable this work.Processes, formats, and proofreads copy for spelling, grammar, layout, and typographical errors and is a strong and lucid writer.Establishes, maintains, and updates the office filing system, and files regularly.Organizes and locates documents stored electronically and in paper files on a continual basis.Prepares expense reports and manages and tracks expenses through the reimbursement process in accordance with Foundation’s policies.Serves as the COO’s right-hand assistant.Required Skills and Experience: The successful candidates will have the following qualifications:Excellent knowledge of office administration procedures and the operation of standard office equipment, systems, and programs.Relentless attention to detail in composing, processing, and proofing materials, effectively establishing priorities, and meets deliverables with grace and finesse.A self-starter, who can be self-directed, manages well through ambiguity, yet consults appropriately.Superior proficiency in a variety of computer software applications (Outlook, Microsoft Word, Excel, PowerPoint, Concur, SharePoint).A high level of communicative and interpersonal skills, and the ability to handle discreetly sensitive and confidential matters. Position continually requires demonstrated poise, tact, sound judgment, diplomacy, humility, and aplomb.The ability to manage multiple projects and interruptions with ease and good humor.A strong and proven work ethic, high energy, and outstanding organizational skills.Analytic ability to gather and summarize data.A Bachelor’s degree and 10+ years of C-suite experience is preferred.An interest in the humanities, the arts, and higher education is desirable.Job Type: Full-timePay: $100,000.00 – $120,000.00 per yearSchedule:8 hour shiftAbility to commute/relocate:Manhattan, NY: Reliably commute or planning to relocate before starting work (Preferred)Education:Bachelor’s (Required)Experience:Microsoft Excel: 1 year (Preferred)Microsoft Powerpoint: 1 year (Preferred)Work Location: One location
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