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Company Name : Barnard College
Location : New York, NY 10027
Position : Print & Mail Assistant
Job Description : Under the direction of the Manager of Mail Services, the Mail & Print Assistant processes incoming and outgoing mail and packages in a timely manner, prepares and processes mailing lists, and assists in receiving and delivering mail, packages, and other items around campus and assists in maintaining the College’s fleet of Multi-Functional Printers (MFP) and the processing of print requests received from various college departments..
The Print & Mail Assistant provides backup support to the Mail Services Manager in the student mail, staff mail, and/or receiving area and to the Business Operations Manager
Department Mail & Print Services Reports to Title Manager of Mail Services Full or Part Time Full Time Number Of Months 12 Work Schedule Position End Date (if temporary) Posting Number 2021 -02089- AS
Position Summary Information
Essential Duties Summary
1. Processes the College’s incoming mail (all classes) according to established College procedures in a timely manner, including accurate breakdown by mailbox, department, building, and/or route.
2. Assists with the transport of mail, packages, and other deliveries to and from Mail Services/Receiving and other departments in all campus buildings.
3. Monitor and replenish paper in community copier fleet.
4. Deliver cases of printer/copier paper to various departments as requested.
5. Prepares and meters outgoing mail according to USPS regulations for the various classes of mail. Uses specialized software to select appropriate mail class, assign charge out costs to the originating department, and send appropriate instructions to the postage meter. Maintains accurate records of all meter transactions and prepares standard reports.
6. Using established procedures, identifies and processes mail for presort service providers, international remailers, and other vendors; maintains accurate records for chargeout purposes.
7. Processes mailing lists; uses specialized software to create mailings lists, download and import data files in various formats, prepare label layouts, and send data to addressing equipment; verifies data against information on requisition; maintains quality control while operating addressing equipment and/or overseeing another operator.
8. Prepares outgoing shipments using private carriers, determines costs and surcharges, maintains accurate records of all transactions in a variety of desktop and web applications. Operates all other mail services and receiving equipment, including—but not limited to—labeling, wafer sealing, and strapping/tying machines.
9. Accepts, processes, distributes, and secures signatures and/or other proof of delivery for incoming parcels, accountable mail, and other shipments; follows established College procedures in the use of the College’s package tracking software and peripherals to insure quick and accurate delivery of items to the Barnard community; maintains accurate records to ensure the ability to track packages at all times; informs the Mail Service Manager of noticeable damage to packages and mail; assists in tracing packages as required.
10. Uses specialized spreadsheet, database, and web applications for recording transactions when adding funds to postage meter and when processing incoming business reply mail, postage due returns, and other services. Uses specialized software applications to forward student mail, search for student names and box numbers, trace packages, and perform other mail services tasks as may be required.
11. In the absence of a manager, reports machine malfunctions and places service calls; arranges pick-up service from USPS, presort vendors, and private carriers; provides information about mail and receiving services to the College community and parents.
12. Assist Business Operations Manager with maintenance, proper, and consistent inventory supply levels for the College’s Multi-Functional Printer fleet including: toner, staples, toner waste bottles and paper.
13. Perform minor maintenance on the College’s Multi-Functional Printer fleet including: clearing paper jams, replenishing paper levels, toner, staples, toner waste bottles, and cleaning of scanner glass.
14. Assist users of MFP on basic features for coping, printing, scanning and faxing.
15. Assist Manager of Business Operations with the processing of print requests, review print requisitions for complete and accurate data. Review and edit print files (Word, PDF, etc.) as needed. Interact with printing vendors on behalf of the College in processing printing requests, when appropriate.
16. Perform other related duties as required.
Knowledge, Skills, and Abilities
1. Strong telephone and interpersonal skills; good judgment and tact in dealing with the public.
2. Excellent customer service skills.
3. Able to troubleshoot problems within established policies and procedures.
4. Able to lift and carry heavy objects and to maneuver fully loaded flat trucks and mail carts.
5. Able to work well both independently and collaboratively within a team environment.
6. Excellent attention to detail and strong organizational skills.
7. Flexible and able to adapt to changes, including technology.
Required Qualification Summary
1. High school diploma, two years of college preferred.
2. Minimum of 2 years previous mailroom and/or print experience.
3. Proven computer abilities including Adobe Acrobat Pro, wordprocessing, spreadsheets, and database applications (Google Suite preferred).
4. Experience with mail tracking software preferred.
Preferred Qualification Summary
Physical Demands Summary
Able to lift and carry heavy objects and to maneuver fully loaded flat trucks and mail carts.
Salary Range $30.34 per hour
Posting Detail Information
EEO Statement
Barnard College is an Equal Opportunity Employer. Barnard does not discriminate due to race, color, creed, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability, or any other legally protected basis, and to the extent permitted by law. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.
Open Date 12/15/2021
Close Date
Open Until Filled Yes
Additional Information
This post is listed Under New York jobs
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