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Company Name : Kalepa
Location : New York, NY
Position : Executive Assistant
Job Description : Kalepa is a rapidly growing, well-financed Series A start-up re-imagining the trillion-dollar commercial insurance industry. Our cross-functional teams leverage AI, cutting-edge tech and tons of data to deliver the right insurance coverage at the right price for every business. We call this Efficient Frontier insurance. It’s the way insurance should work.
What we are looking for:
Kalepa is seeking an Executive Assistant/Office Manager who will support the 2 co-founders and run their office operations.
The ideal candidate will be polished, energetic, and engaging with a nothing-is-beneath-me attitude. Serving as the face of the firm, the successful candidate will establish a smart, friendly, and hospitable tone for all guests and employees alike. The ideal candidate will be collaborative, flexible, and an excellent multi-tasker. This is an amazing opportunity for a candidate to take ownership of a role and be a jack/jane of all trades. Candidate must have at least two years of corporate experience and a positive, humble attitude. Experience supporting a senior executive at technology or finance (hedge funds, markets) is a big plus.
Responsibilities:
Lead office logistics including storage organization, stocking supplies, and designing our hospitality and office maintenance program.
Schedule all meetings and manage time for two Co-Founders, using judgment to ensure they are maximizing their productivity.
General administrative duties such as expense reporting, preparing written communications, document filing in Dropbox (paperless office), document signatures, and shipping.
Book regular domestic and global travel arrangements for business and personal trips.
Liaise with the firm’s business partners while ensuring key relationships are maintained with excellence.
Plan firm events (presentations, dinners, offsites) end-to-end.
Manage all office vendors, deliveries, catering, and invoice reconciliation.
Conduct lightweight research, prepare reports, and analyze data to get us ready for meetings.
Handle various lightweight errands for the Co-Founders on a regular basis.
Proactively offer and implement suggestions to continuously improve organizational effectiveness and firm culture.
Maintain strict confidentiality and discretion with all firm information.
Qualifications:
Self-starter. You take initiative and find creative solutions in a fast-paced environment.
Excellent judgment. You choose options and prioritize among conflicting needs.
Internet native. You use LinkedIn, Google Docs, and cloud software. You solve problems with technology.
Precise communicator. You write and speak with clarity and express yourself concisely.
Nothing falls through the cracks. You like to build checklists for everything.
You finish what you start, sweat the details, and don’t stop until it’s great.
Minimum of 2 years of corporate work experience. Experience in tech or finance preferred.
Bachelor’s degree or higher
Salary:
$100-130K base salary depending on experience + equity + 100% health, dental and vision, 20 days of PTO, and 401(K).
Hours:
Full time position at our Flatiron office, 9am-6pm at least 3 days a week in the office.
Flexibility for occasional after-hours work (e.g. when we have events) and errands
Availability by email / text / phone after-hours and 24/7 when co-founders are traveling
Interview Process:
Interviews with both of the company’s co-founders
In-person deep dive into experience with both co-founders
3+ references from your previous managers / executives that you supported. We will chat with them to understand your contributions.
This post is listed Under New York jobs
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