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Company Name : C2 Staffing Solutions
Location : New York, NY 10011
Position : Executive Assistant
Job Description : MINIMUM QUALIFICATIONS REQUIRED:Education and Experience:At least 7 years of experience with assisting a high-level senior executiveUndergraduate degree requiredHOURS: 8:30-5:00 (Full time in the office)COMPENSATION: (DOE) & Discretionary Success and year-end Bonus, 401k & BenefitsESSENTIAL JOB FUNCTIONS:Support the Managing Director, Head of Construction & Development and her team and support the head of Investor Relations/Co-Head of Acquisitions.Ensure timely, accurate response to email and other administrative dutiesUses Outlook to schedule meetings for the Executive & team members and performs duties in support of meetings, including set up of audio/video conferencing, and orders and set up catering.Coordinates travel arrangements, makes reservations, and manages expense reports using Concur software.May plan and organize department events to include business meetings, client dinners, and employee social gatherings.Formats and type letters, memos, forms, labels, agendas, notices, reports, requests for proposals, news releases, contracts or other correspondence on a computer and proofs correspondence and related documents of staff.Maintains database(s) and/or tracking logs related to department functions or activities; enters data or verifies information for accuracy; updates database(s) as needed; prints reports; files or submits documents/reports to appropriate department or director/manager.Processes invoicesGenerate reports using Excel and PowerPoint presentationsServing as a liaison with other departments as neededAd hoc projectsKNOWLEDGE, SKILLS, AND ABILITIES:Exceptionally advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook and ConcurPositive attitude with a willingness to attack challenging intellectual problemsSelf-Starting and Proactive. Anticipates, initiates and sustains momentum to get the job done using intuition and without external stimulationShows great attention to, and respect for, detail effectively (ex. accurate proofreader)Excellent communication skills, both written and oral are a must Identifies and takes actions necessary to complete tasks and obtain results in a timely manner within a fast paced and ever-changing environmentHigh responsiveness and flexibility to changing business priorities and tight deadlines with a willingness to learnFlexibility to work extended hours as needed Verification of identity, education, prior employment, and referencesJob Type: Full-timePay: $95,000.00 – $110,000.00 per yearSchedule:Monday to FridayEducation:Bachelor’s (Required)Experience:Executive Assisant: 5 years (Required)Work Location: One location
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