Program Assistant I Job Vacancy in State of Colorado Job Opportunities Denver, CO 80203 – Latest Jobs in Denver, CO 80203

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Company Name : State of Colorado Job Opportunities
Location : Denver, CO 80203
Position : Program Assistant I

Job Description : Department Information

THIS POSITION IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLY

THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL 5PM ON TUESDAY, MARCH 22, 2022

This position will have hybrid workplace options available but will still be required to report to the listed address multiple days a week at the discretion of the supervisor and based on business need.
The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace – and Colorado communities – with a variety of consumer protection and safety programs.
This is a values-driven organization, committed to accountability, agility, collaboration, and respect.
We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.
In addition to rewarding and meaningful work, we offer excellent benefits:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
10 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
MotivateMe employee wellness program
Excellent work-life programs, such as flexible schedules, training and more
Access to participate in employer-supported employee affinity spaces
RTD Eco-Pass Commuter Program
Our agency website: Colorado Department of Labor and Employment
CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans’ Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our website: https://sites.google.com/state.co.us/disability-hiring-preference/home
PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.

Description of Job
This is a multi-faceted position which performs a number of high level duties in support of the Human Resources (HR) Director, Human Resources office and employees of the Colorado Department of Labor and Employment (CDLE). Duties include, but are not limited to HR Office administration, processing payroll and personnel actions, providing direct assistance to the HR Director, managing sensitive personnel matters including maintenance of official personnel records, and creating, managing and tracking case files for State Personnel Board cases and State Personnel Director’s reviews. This position regularly handles personal and confidential data and must maintain the highest level of discretion and confidentiality. This position regularly exercises professional judgment and decision-making.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Substitutions:

Appropriate education will substitute for the required experience on a year-for-year basis.

MINIMUM QUALIFICATIONS:

Education and Experience:

Four years of experience in an occupational field related to the work assigned to the position.

Preferred Qualifications:
Advanced skills in Microsoft Office and Google Workspace (including Google forms)
Customer Service Experience.
Office Management Experience.
Experience with CORE.
Experience working in the State Personnel system.
Experience with Box Document Management.
Executive level support.
Working in an environment that requires a high level of discretion and confidentiality.
Experience similar duties as a State of Colorado classified employee.
Required Competencies:
Professional Discretion: ability to show good judgment and make professional decisions in highly sensitive and confidential matters.
Ability to multitask and prioritize tasks.
Attention to detail: ability to monitor and check work for accuracy and completeness.
Organizational skills: ability to stay focused on multiple tasks and use time and energy to effectively and efficiently achieve desired outcomes.
Technical skills: Microsoft Office products, Google (docs, sheets, slides, forms)
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Time Management: Managing one’s own time and the time of others.
Maintain data entry requirements and integrity: Experience with upholding conditions for data entry. Follow procedures and apply data program techniques.
Perform clerical duties: Knowledge of performing administrative tasks such as filing, typing up reports and maintaining mail correspondence.
Communication: Both verbal and written. Exchanging and conveying information, ideas, concepts, thoughts, and feelings through the use of a shared system of words, signs, and semiotic rules via a medium.
Support managers: Familiarity with providing support and solutions to managers and directors in regards with their business needs and requests for the running of a business or the daily operations of a business unit.
Confidentiality: Familiarity with observe the set of rules establishing the nondisclosure of information except to another authorized person.
Perform office routine activities: Familiarity with program, prepare, and perform activities required to be performed everyday in offices such as mailing, receiving supplies, updating managers and employees, and keeping operations running smoothly.
Conditions of Employment:

Must be a current resident of Colorado.
Must pass a thorough background check prior to employment.
Effective September 20, 2021, employees will be required to attest to and verify
whether or not they are fully vaccinated for COVID-19. Employees who have not been fully vaccinated may be required to submit to serial testing in the future. Upon hire, new employees will have three (3) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of vaccination.
Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment.
APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
For questions regarding this recruitment, please contact: chris.mcgill@state.co.us
Minimum Qualification Screening
A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Part-time work experience will be prorated.
Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use “see resume” or “see attached” statements on your application. CDLE does not accept attachments of any kind during the application process.
Comparative Analysis Process – Structured Application Review
After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase.
Supplemental Questions
Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer.
THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE VACANCIES
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Deidre Johnson, at deidre.johnson@state.co.us or call 303-318-8163. Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-318-8200.

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