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Company Name : Ahtna, Inc.
Location : Glennallen, AK
Position : Shareholders Records Assistant
Job Description : Please Note: This position is open to Shareholders Only.
The Shareholder Records Assistant works directly under the Shareholder Records Supervisor. This position assists the Supervisor in filing and maintaining shareholder records. The Shareholder Records Assistant deals with updating shareholder information and documentation. This position is considered a point of contact between regions. The successful incumbent is detail-orientated, has excellent time management skills, and is a team player.
Auto req ID
1808BR
Subsidiary
Ahtna, Inc.
Job Location (State)
Alaska
City
Glennallen
Posting Title
Shareholders Records Assistant
Posting Type
Shareholder Only
Salary
DOE
Essential Duties & Responsibilities
Computer input of shareholder change of address and/or name.Responsible for legal documents filed to shareholders in reference to shares.Assist shareholders with stock certificates, gift of shares etc.Oversees transfer of stock and obtains all documentation necessary for proper transfer of stock by court order, inheritance, and gifting. Transfers stock on computer following legal review and board approval.Obtains necessary information and adds new shareholders to computer.Prepares dividends escrow earnings for reconciliation of shares prior to stock transfers.Updates shareholder transfer forms.Regarding the Annual Shareholders’ Meeting: oversees production and mailing of proxy statement, notice of annual meeting, annual report, election and proxy ballots, prepares voter registration handbook, and voting procedures according to the corporate bylaws. Also oversees voter registration for annual meeting.Regarding village Shareholder annual meetings (usually scheduled in January for election of shareholder committees): responsible for providing village registration books and proxies for elections. Elections are held every three years per village. Also responsible for nomination period in January for Board of Directors according to corporate bylaws.Assist in preparation of meetings relating to shareholders including: Youth and Elders Conference, Annual Shareholders’ Meeting, and other meetings as requested.Notify supervisor when records/files need to be removed from the file room and into the archives.Creating and implementing an incoming and outgoing process for records/files.Follow and implement record retention plan.Maintain and update all ongoing project records/files.Notify supervisor of any problems or needed changes in the filing system.Verify record/file information for employees/supervisor.File Ahtna lnc.’s shareholder records/files.Other duties as assigned by supervisor or department manager.
Qualification Requirements
High School Diploma or equivalentIntermediate level of expertise with Microsoft Outlook, Word, Excel, PowerPointA minimum of two (2) years of progressively responsible administrative experience that demonstrates the ability to meet core competency requirementsA minimum of two (2) year’s experience in Corporate Affairs or Shareholder RecordsMust be able to pass a drug screening.
Preferred Qualifications
ANSCA stock transfer experienceExperience and knowledge of Alaska Native cultures
Shareholder Preference
Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.
Physical Demands (Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.)
Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours; occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Supervision
None.
Work Environment
Work is performed in an office setting with ability to speak and receive phone communications often. Work requires computer usage with strength, dexterity, coordination and visual acuity to use keyboard and video display terminal and other office equipment. Moderate travel required to shareholder communities, subsidiary offices and other locations as needed.
This post is listed Under Alaska jobs
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