Administrative Assistant Job Vacancy in Associates in Anesthesia, Inc. Upland, PA 19013 – Latest Jobs in Upland, PA 19013
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Company Name : Associates in Anesthesia, Inc.
Location : Upland, PA 19013
Position : Administrative Assistant
Job Description : GENERAL SUMMARY OF DUTIES: Responsible for providing administrative
assistance to Chairperson, and other departmental members as required
SUPERVISION RECEIVED: Reports to Chairperson, Dept. of Anesthesiology and the Chief Operating Officer.
ESSENTIAL FUNCTIONS:
SECRETARIAL:
1. Provides secretarial support including word processing and typing, composing and proof reading correspondence, indexing and filing documents.
2. Indexes and files correspondence, records and reports. Helps chairperson maintain electronic database as well as paper file system. Orders supplies and equipment.
3. Receives and assists visits, orders and telephone callers, referring them to appropriate individuals. ·
4. Opens, sorts, distributes incoming mail.
5. Assists Chairperson and designated management with special projects.
6. Maintains governance documents and files including those related to committees, quality assurance, strategic planning, medical staff by-laws, personnel, compensation, finance, etc.
7. Maintains records of credentials for MD’s and CRNA’s working closely with the office of Medical Affairs, & the Chief Operating Officer.
8. Transcribes and process physician dictation.
9. Has access-to patient personal health information and maintains strictest confidence.
10. Maintains pre op list based on inpatients as listed on the OR schedule and the Endoscopy schedule.
11. Maintains a schedule for the setup management for the Chairperson on Outlook to facilitate meetings.
CME:1. Maintains schedule of Chairman meetings; is responsible for obtaining objectives of speakers, maintaining of attendance records, obtaining conflict of interest statements from speakers, arranging for audio-visual equipment and reporting all information to CME office.
MANPOWER:1. Maintains spreadsheet documenting the daily staffing of OR’s at all service sites.
2. Contacts & deploys personnel as directed to service sites.
3. Establishes working relationships with key contacts at sites serviced by Associates in Anesthesia, Inc., not limited to the CCMC Upland campus site.
SCHEDULING:1. Documents, on daily manpower list and the scheduling software, patient requests for anesthesiologists for surgery.
2. Updates call schedules as changes are made. Faxes the upcoming monthly call schedules to appropriate people.
3. Maintains calendar, meetings and luncheons, often reserving rooms for it.
4. Maintains daily schedule of SNA students, medical students and residents rotating through the department.
5. Processes evaluations for medical students, ensuring that paperwork is completed and forwarded to the proper people.
6. Types monthly day assignments and emails them to appropriate personnel and institutions.
7. Produces and distributes calendar grid for upcoming month for CRNA scheduling to be checked against daily manpower sheets and scheduling software. Reconciles any discrepancies.
8. Emails daily schedules and announcements to essential personnel.
Administrative Duties:
1. Delegates PAT chart reviews, consultation requests as required to the staff Anesthesiologists.
2. Works with the Radiology staff to set up outpatient anesthesia services as indicated.
3. Converts the policy & procedure Manuals into electronic format; then maintains them with annual updates as needed.
4. Works with the OR manager, PACU, SPU, L&D and PPEC managers to ensure any service issues are promptly resolved, especially in the Chairpersons absence
5. Helps Maintain the Chairpersons Administrative office as well as the dept. of Anesthesiology Conference room
6. Enters the Chairpersons clinical hours and administrative hours on the administrative time report form as required by the Hospital.
Job Type: Full-time
Pay: $23.00 – $24.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to commute/relocate:
Upland, PA 19013: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
Administrative Assistants & Receptionists: 1 year (Preferred)
Customer service: 1 year (Preferred)
Work Location: One location
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