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Company Name : SOFITEL
Location : Mumbai, Maharashtra
Position : Job Request for Purchase Executive
Job Description : OBJECTIVE:
Every Sofitel team member is an Ambassador. An Ambassador represents Sofitel’s brand and its values, at all times. The Sofitel Ambassador will establish relationships and foremost, the Sofitel Ambassador will deliver an exceptional guest experience and promote French excellence.
Financial and Revenue Responsibilities
Respect the policies and procedures implemented on the process of procurement.
Support and encourage the objective of cost control and maintain traces for audit.
Obtains quotations and completes market surveys to ensure high quality products for the best prices to update the Purchasing Manager.
Weekly audit of the food suppliers by visiting the places of their storages.
Assist the purchasing Manager in negotiations.
In absence of Purchasing Manager, places purchase orders and ensure delivery of supplies and equipment to the hotel respecting the deadlines.
Maintains equipment and supplies catalogues and an inventory of various products in the market to be able to provide immediate service to colleagues.
Ensures all purchases are streamlined and there is maximum savings where possible without sacrificing on quality.
Liaises closely with the Executive Chef to ensure food purchases are delivered on timely and to the quality standard specified.
Acts as a link between Chef, Cost Controller and the suppliers.
To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
To have a complete understanding of the Operations Manual and Policies & Procedures.
To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned Place of Work to the standard set;
Ensure loyalty of key suppliers of the hotel, resulting in lower cost per unit.
To assist in implementing and streamlining the internal control procedures covering all activities of the hotel.
To ensure that an efficient and accurate filing system, both manual as well as electronically is maintained at all times.
To keep and to safeguard all contracts and financial documents.
To maintain a good rapport and working relationship with staff in the department colleagues and all other departments.
To undertake any reasonable tasks and secondary duties as assigned by the Director of Finance or Assistant Financial Controller.
To respond to any changes in the Accounting & Finance function as dictated by the hotel.
To project at all times a positive and motivated attitude and exercise self-control.
To ensure that the Place of Work and surrounding area is kept clean and organized at all times.
To carry out quarterly, bi-yearly, yearly inventory of operating equipment.
Training and Human Resources
Ensure wherever possible that employees are provided with a work place free of discrimination, harassment and victimisation.
Treat complaints of harassment and discrimination promptly and confidentially.
Treat customers and colleagues from all cultural groups with respect and sensitivity.
Identify and deal with issues which may cause cross cultural conflict or misunderstanding.
Guest Service Responsibilities
All ambassadors are required to comply with every reasonable request from their hierarchical supervisor(s) within an amount of time that it takes to comply under normal circumstances.
All ambassadors may be assigned to other duties in the hotel as and when required by business levels.
Health and Safety
Ensure that all potential and real Hazards are reported immediately and rectified
Be fully conversant with all departmental Fire, Emergency and Bomb procedures
Ensure that all emergency procedures are rehearsed, implemented and enforced to provide for the security and safety of guests and employees
Ensure the safety of the persons and the property of all within the premises by fairly applying Hotel Regulations by strict adherence to existing laws, statutes etc.
Ensure all staff within the department work in a manner which is safe and unlikely to give risk of harm or injury to selves or others
Use safe manual handling techniques and practise safe work habits following Accor Health, Safety and Environment policies, maintain procedures to minimise our impact on the environment and prevent pollution.
Ensure confidentiality and secure storage of all intellectual property and data bases, both hard copy and electronic. Adhere to Accor Internet and Email policy
Ensure Hotel, Customer and Staff information or transactions are kept confidential during or after employment with the company.
To be fully conversant with:
Hotel fire procedures
Hotel security procedures
Hotel Health and Safety policy and procedures
Hotel Facilities and attractions
Hotel standards of operation and departmental procedures
Sofitel Keys of Luxury and Appearance guidelines
Sofitel “BE Magnifique” vision and its corresponding strategies
Methods of accepted payment of the company
Short and long term company marketing promotions
This post is listed Under Mumbai jobs
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