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Company Name : NOVOTEL
Location : Mumbai, Maharashtra
Position : Talent & Culture Associate
Job Description : Main Duties:
Administration
To ensure manual and electronic personnel files and records are maintained accurately, timely and efficiently
To coordinate and administer all paper flow within the Division
To assist with the coordination and administration of the employee recognition program
To ensure that employee facilities are maintained and are within standards, i.e. Employee locker rooms, employee restaurant and housing and employees’ smoking area
To assist with the implementation and administration of employee relations, benefit and compensation, and recruitment programmes
To locate and attach and set up appropriate file correspondence to be answered by Division Head
To type, file, and upkeep of all correspondence related to the department
To set up a systematic and efficient updated filing system, both for hard files as well as all electronic data, that enables quick retrieval.
To answer telephone and give information to callers or routes call to appropriate official and places outgoing calls
To greet visitors, ascertains nature of business, and conducts visitors to employer or appropriate person
Type, take dictation and minutes, draft letters, file and trace, compose correspondence
Handle outgoing mails by courier
Prepare submission of medical claims to insurance company once a month
Ensure all entitlements accorded or cancelled are properly recorded and updated
Handle monthly/weekly requisition of stationeries/general and dry goods stores
Update employees leaves, attendance and records onto the Human Resources Computer System
Check and update employees attendance records for the payroll
Support the administration of probationary review and performance appraisals
Participate and assist the Human Resource Manager and Training Manager in administration and preparation of the in-house Newsletter.
Financial
To ensure that the Department’s operational budget is strictly adhered to, that all costs are controlled and expenditures are properly approved.
Personnel
To ensure a strong professional relationship with all levels of employees within the hotel, taking an active interest in their welfare, safety and development.
To ensure that all employees report for duty punctually, wearing the correct uniform and name tag at all times. To ensure that they maintain a high standard of personal appearance and hygiene and adhere to the hotel and department’s grooming standards.
Recruitment and Selection
Maintain & Updation all applications file and database
Supports the scheduling of interviews for candidates.
Assist in recruitment efforts, and employee benefit and compensation programme
Assist in recruitment activities, prepare and post vacancy announcements; prepare and place newspaper advertisements for open positions; contacts applicants for screening interviews; coordinates and attend job fairs; screen applications and resumes; schedule interviews for candidates and refers suitable candidates to Department Heads; checks and documents applicant references.
Ensure that Job Descriptions, Letter of Appointment, Task Lists and employee details are correctly administered and recorded in employee’s personal files.
Other Duties
To read the hotel’s Employee Handbook and have an understanding of and adhere to the hotel’s rules and regulations and in particular, the policies and procedures relating to fire, hygiene, health and safety.
To attend training sessions and meetings as and when required.
To carry out any other reasonable duties and responsibilities as assigned.
Occupational Health & Safety
Employee Responsibility
All employees to safeguard their health and safety, and the health and safety of others, in the workplace.
This post is listed Under Mumbai jobs
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