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Company Name : World Health Organization
Location : New Delhi, Delhi
Position : Team Assistant
Job Description : Grade: G4
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): Two years
Job Posting: Mar 14, 2022, 10:58:15 PM
Closing Date: Apr 4, 2022, 4:59:00 PM
Primary Location: India-New Delhi
Organization: SE/DAF Director – Administration & Finance
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
OBJECTIVES OF THE PROGRAMME
To advise the Administration on all medical matters relating to WHO staff in the Region, particularly medical adjudication, occupational health issues, preventive health care and health promotion and education. To promote proactive occupational health policies and best practices and procedures in the medical services in conjunction with Administration and in collaboration with SHW/HQ and UN Medical Directors Working group with the objective of optimizing the health and well-being of WHO staff in the South-East Asia Region. The Regional Medical Services will provide clinical services including medical consultations and emergency medical care during office hours.
DESCRIPTION OF DUTIES
Under the direct supervision of the Regional Staff Physician (RSP) and in close interaction and coordination with Clinical Nurse, the incumbent performs the following duties:
Office support
Receive, screen and distribute incoming correspondence, attaching necessary background information/ documentation or related file and forwarding to staff concerned, highlighting issues requiring attention. Prepare correspondence for RSP’s signature, checking enclosures and addresses.
Type a variety of material from draft, printed text and reports including preparation of appropriate medical clearance requisition forms concerning entry/periodic/exit medical examination of staff member and SSAs in the region. Assist in preparing power-point slides for various presentations as per requirement of RSP and Nurse. Draft replies for general, administrative and medico-administrative matters. Follow-up on deadlines to ensure timely response.
Maintain administrative, medico-administrative filing systems and ensure easy accessibility and retrieval of records.
Update database (web based application) relating to medical clearance status and validity of staff members and SSAs. Assist the nurse in preparing and maintaining all types statistics required for day to day operations of medical services and during emergencies, as required by the supervisor.
Assist nurse in all communications to country-offices including medical clearances and other medico – administrative matters.
Provide support for general coordination for operational aspects of Yoga, Fitness Centre and Aerobic/Zumba classes.
Unit support
Prepare contracts for consultants, Agreement for Performance of Work (APW), Technical Services Agreement (TSA) and General External Services requests (GES), record receipt of deliverables and initiate and monitor payments as needed.
Initiate requisitions for goods procurement and record receipt of deliverables.
Meetings/Duty travel
Support the organization of meetings, workshops, staff health promotional activities etc. including typing of lists of participants, preparation of travel requests, letters of invitation, files, presentations and slides, reservation of meeting rooms and hotel accommodation.
Prepare travel requests for official travel, make flight and hotel reservations, prepare travel files and other related matters as required for RSP and nurse.
Other duties
Assist the nurse in arranging appointment for RSP, receive visitors, attend telephone calls and respond to routine requests for general information.
Arrange appropriate transport to health care facility during medical emergencies in the work place.
Arrange transport to pre-identified labs, radiological centre and Ob-gyn clinic for periodic/entry medical examination investigations.
Perform other duties as required or instructed by RSP, including provision of support to other areas of work.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school education.
Desirable: Training in secretarial practices. University degree is an asset.
Experience
Essential: At least three (3) years’ experience in secretarial/clerical/administrative work
Desirable: Experience in WHO or in another UN/International organization would be an advantage.
Skills
Thorough knowledge of modern office procedures and practices. The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO.Ability to draft standard correspondence;Ability to handle work in a timely and accurate manner with tact and discretion, as required.Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training
WHO Competencies
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Local Language(Hindi.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 650,860 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
Staff members in other duty stations are encouraged to apply.
For information on WHO’s operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
This post is listed Under Delhi jobs
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