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Company Name : University of Utah
Location : Salt Lake City, UT 84112
Position : Program Assistant
Job Description : Announcement
Details
Open Date 03/16/2022
Requisition Number PRN29765B
Job Title Program Assistant
Working Title Program Assistant
Job Grade C
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday – Friday, 8am – 5pm
VP Area Academic Affairs
Department 00051 – College of Engineering-Dean
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 18.00 to 21.63
Close Date
Open Until Filled Yes
Job Summary
The College of Engineering Dean’s Office is seeking a full-time program assistant to join our team. Check out all of the great advantages of working at the University of Utah (https://www.hr.utah.edu/careers/staff/work.php)! Come build your career with us!
Provides administrative and office support assistance to the overall administration of the College of Engineering Dean’s Office, Academic Affairs, and CLEAR Program. Manages Dean’s Office lobby area. Greets and directs all visitors.
Responsibilities
1. Strong customer relations
2. Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals
3. Greets visitors and communicates with customers, employees, and other individuals to answer questions, and address complaints
4. Provides information to customers regarding parking and transit options
5. Purchase and maintain office supplies for department
6. Prepares and processes travel documents
7. Assists with Scholarship Management System, this may include, awarding scholarships, tracking student disbursements, and data entry
8. Manages petty cash and processes departmental deposits
9. Telephone set-up, transfers, and oversight, including maintaining directory
10. Coordinate copier maintenance and access
11. Key inventory, processing, and building access
12. Orders business cards
13. Coordinates staff service and top 15% teaching awards
14. Provides oversight of driver training requirements
15. Assist with managing web content and website related projects
16. Issues Dean’s Honor list notices
17. Maintains course evaluation records
18. Schedule and coordinate meetings, maintain conference room and gallery schedules, cleans and sets up rooms if needed
19. Provides administrative support to the CLEAR Program, including conference room and equipment reservations, maintaining video records for ABET, and filing of student projects
20. Assists with event planning and set-up, including the annual scholarship banquet, convocation, graduate recruiting, outreach activities, and holiday events.
21. Coordinates office morale activities
22. Distributes mail and provides support for college mailing projects, including updating contact list annually
Problem Solving
Incumbents in this position are expected to be familiar with the department’s policies and procedures and have working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors. Incumbents are also expected to demonstrate sensitivity to others’ needs while being understanding and helpful on the job.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Associate’s degree in a related field, or equivalency, plus two years of related experience required; ability to use logic and reasoning to prioritize tasks; computer skills including word processing, spreadsheet software, and/or database software preferred; demonstrated human relation and effective communication skills also required.
Bachelor’s degree in a related field may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
135 Park Building
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
This post is listed Under Utah jobs
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