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Company Name : Qualtrics
Location : Provo, UT 84604
Position : Executive Assistant
Job Description : The Qualtrics XM Platform™ is a system of action that helps businesses to attract customers who stay longer and buy more, to engage and empower employees to do the best work of their lives, to develop breakthrough products people love, and to build a brand people can’t imagine living without.
Joining Qualtrics means becoming part of a team bold enough to chase breakthrough experiences – like building a technology that will be a force for good. A team committed to diversity, equity, and inclusion because of a conviction that every voice holds value, with a vision for representation that matches the world around us and inclusion that far exceeds it. You could belong to a team whose values center on transparency, being all in, having customer obsession, acting as one team, and operating with scrappiness. All so you can do the best work of your career.
We believe every interaction is an opportunity. Are we yours?
Expectations for Success
Qualtrics is looking for an energetic individual to support senior leadership. In this role, you will not only help with administrative tasks, but you will be a true business partner focusing on objectives and strategy, project planning and execution, and team collaboration. An ideal candidate would be someone who is a self-starter, incredibly organized, inventive and efficient. You will see the organizations’ objectives at a high level and be able to point the executives and their teams in a direction that helps move the needle towards those goals. You will have the intuition to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently, and be comfortable making decisions with minimal oversight or mentorship. Being flexible and having a sense of humor while maintaining a high level of integrity and confidentiality is crucial to this role.
A Day in the Life
Cross Team Collaboration. The EA will interact with teams that span multiple continents and organizations. Ensuring that individuals understand cross-organizational goals is crucial to operating successfully.
Rhythm of Business Coordination. The EA will manage the master schedule by arranging meetings and ensuring that the executive is spending time effectively on the priorities that matter and will be able to properly identify prioritization across many competing interests. The EA will ensure all meetings are essential to moving the needle towards organizational goals.
Event planning: The EA will be a key member of the team that plans and executes on major events in the community.
Administrative Assistant. The EA will help set and track agendas for given meetings, take notes and/or action items to document the decisions made in meetings, submit expenses monthly, manage the executive’s inbox, and provide other administrative and personal support as needed.
Travel and Logistics. You will manage travel and logistics associated with travel.
Qualifications
Bachelor’s degree is required.
1-3 years past Executive Assistant experience or relatable experience. Preference for a fast-paced, tech startup environment.
Expert level written and verbal communication skills.
Strong problem-solving skills.
Excellent organizational skills with the ability to stay on top of and complete multiple tasks in a timely manner.
Consistently produce work with the highest level of attention to detail.
Consistently deliver high-quality/professional customer service to internal and external customers with a happy attitude and willingness to help.
Visionary spirit: ability to take initiative, work independently and accomplish tasks in a timely manner.
Adaptive: tackle new tasks with little notice or instruction.
Self-starter, taking initiative on new tasks with little guidance or oversight.
Work collaboratively with all other executive assistants at headquarters and remote locations to maintain a smoothly working corporate environment.
The utmost level of integrity and discretion in handling confidential information.
Can-do attitude and positivity!
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