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Company Name : Special Education Service Agency
Location : Anchorage, AK 99503
Position : Executive Assistant
Job Description : Job Description – Executive AssistantDescription Under the direction of the Executive Director, the Executive Assistant is responsible for assisting with Board-related activities, supporting the Executive Director, supervision of program assistants, and maintaining the professional functions of the office.Responsibilities and Duties Attends, keeps, and prepares materials and minutes for all meetings of the Board of Directors.Provides secretarial support to the Executive Director.Composes correspondence in draft and formal format as directed.Maintains records and insures materials are in a logical order and easily retrievable.Tracks and updates Board Policy and applicable statutes per Board adoption, both electronically and in hard copy form.Makes arrangements for meetings, creates and maintains correspondence, and serves an integral role in planning and implementing agency events.Assists the Executive Director with the final preparation and distribution of contracts.Maintains, operates, and assists in the development of the agency’s data management system.Maintains and distributes logical, accessible, and accurate records for personnel files.Oversees all office operations including: office production, acquisition of supplies, phone duties, mail distribution & package receiving, desktop publishing production, copy work, development of the agency calendar, special projects, orientation of specific job duties and/or assignments.All other duties as assigned.Minimum QualificationsMinimum of two years of college or technical training.At least two years experience as an administrative assistant.Minimum of two years supervisory experience.Excellent communication skills, both verbal and written.Excellent listening skills.Strong organizational skills and ability to prioritize and manage multiple tasks.Ability to work in a dynamic, productive team environment.Ability to work professionally with a diverse constituent base.Ability to maintain a high level of confidentiality.Proficiency in Microsoft Word, Excel, PowerPoint, FileMaker Pro, and Adobe Professional, as well as expertise in utilizing the Internet.Professional appearance and demeanor.Understanding of and commitment to the mission and operation of the Agency.Ability to successfully meet tight deadlines.Work Environment Must display a cooperative and positive approach to planning, problem solving, and teamwork.This position may require meetings and activities outside of regular work hours. Flexibility is important.ADDITIONAL DETAILSREPORTS TO: Executive DirectorPOSITION TYPE: Administrative/ExemptANNUAL RATE: $47,000.00 (paychecks issued once per month)POSITION: Executive AssistantWORK SCHEDULE: Monday through Friday, 8:00 AM – 4:30 PM (7.5 hours/day) 215 working days per year Summer break starts in June and ends in July. Winter break starts in December and ends in January. (exact beginning and ending dates of breaks vary each year) BENEFITS: Individual health insurance is mandatory. 100% employer paid, all coverage levels. 20% copay, a $750 deductible, and $2750 out of pocket maximum.Dependent health insurance premiums are also paid by the agency, if elected.START DATE: To Be DeterminedJob Types: Full-time, ContractPay: From $47,000.00 per yearBenefits:401(k)Dental insuranceHealth insuranceHealth savings accountPaid time offRetirement planVision insuranceSchedule:Monday to FridayCOVID-19 considerations:Proof of COVID-19 vaccination is required. At this time masks are required to be worn by employees when in common areas. No mask is required when working at desk.Ability to commute/relocate:Anchorage, AK 99503: Reliably commute or planning to relocate before starting work (Required)Education:High school or equivalent (Required)Experience:Microsoft Excel: 2 years (Preferred)Microsoft Powerpoint: 2 years (Preferred)Work Location: One location
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