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Company Name : University of Washington
Location : Seattle, WA 98195
Position : PROGRAM ASSISTANT
Job Description : As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The University of Washington Counseling Center is a valued and growing department in the Division of Student Life. The UW Counseling Center provides counseling services to UW students to assist with barriers to their academic success. The Center has an outstanding opportunity for a Program Assistant to support our staff in a variety of duties.
The Counseling Center has an outstanding opportunity for a Program Assistant.
Front Desk Reception:
Greet students and community members in a welcoming, professional manner at all times on phone and in-person;
Maintain highest standards of customer service;
Provide accurate information about center and related campus services;
Schedule appointments and route inquiries;
Maintain close communication with center leadership regarding center operations and staffing concerns;
Coordinate effectively with other reception staff in managing breaks and providing coverage during planned or unplanned front desk staff absences
Client Records and Data Management:
Enter data into spreadsheets or databases via keyboard or scanning function
Develop reports, including graphically presenting data (tables, charts, etc.) and organizing materials for distribution.
Prepare complex reports as requested.
Track and order office supplies and other materials as instructed.
Perform other duties as assigned.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience
Excellent customer-service and communication skills
Communicate and work effectively as a member of a team in an ethnically and culturally diverse university community
Capacity to multitask under pressure and respond professionally to all students and community members, including those in distress
Ability to exercise judgment and collaborate effectively in the solution of practical problems relating to office operations and data collection
Must be flexible and willing to work in a dynamic and fast-paced environment while maintaining a focus on details
Experience using Microsoft Office and other software; ability to learn new software applications
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience working with students
Experience working in a healthcare setting
Experience using online survey creation software
The Counseling Center is dedicated to building a culturally diverse and pluralistic staff committed to working in a multicultural environment. We strongly encourage applications from women, minorities, individuals with disabilities, and veterans.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or firstname.lastname@example.org.
COVID-19 VACCINATION REQUIREMENT
Governor Inslee’s Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.
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