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Company Name : Hyatt Regency Ahmedabad
Location : Ahmedabad, Gujarat
Position : PURCHASE EXECUTIVE
Job Description : Summary
Main Duties and responsibilities:
Administrative
Answers and routes incoming telephone calls.
Maintains, creates and routes all administrative paperwork related to or to be distributed by the Materials Department.
Maintains item records and forms as required by the corporate management and policies.
Compiles statistical reports as required by Materials Manager.
Mails, faxes, and forwards approved Purchase Orders to respective suppliers.
Customer Service
Handles all guest and internal customer complaints and inquiries in a courteous and efficient manner, following through to ensure problems are resolved satisfactorily.
Maintains positive guest and colleague interactions with good working relationships.
To ensure the minimum benchmark scores of the Consumer Audit and Hyatt Guest Satisfaction survey are achieved.
Implement action plans as directed to constantly improve the results of the Consumer Audit and Hyatt Guest Satisfaction survey Year on Year
Financial
Ensures that all hotel, company and local rules, policies and regulations relating to financial record keeping, money handling and licensing are adhered to, including the timely and accurate reporting of financial information.
Operational
Thoroughly understands of the SCALA system (Materials Management System).
Adheres to all policies with regard to the purchasing, receiving, issuing and storing of items/ goods in the Hotel.
Ensures full compliance with the Departmental Operational Manual for all areas of the Materials Management.
Ensures the security and maintenance of a clean and organised storeroom and receiving area, including the receiving office, receiving dock, and adjoining areas.
Purchasing
Supports the day-to-day administrative operation of purchasing within the Materials Department.
Maintains Market list, purchase requests, purchase order files and records.
Advises the Materials Manager of unusual or excessively high consumption of inventory and non-inventory items.
Enforces all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for as instructed by the Materials Manager.
Assists and coordinates all product requisitions and specifications of items from departments.
Ensures that every kitchen, outlets, and departments in the hotel receives goods and services as required and to the standards they have specified.
Creates Purchase Orders for all food and beverage requisitions through the use of SCALA.
Sources and obtains price quotation for all food purchase requests.
Maintains inventory Items, par stock items, to be included as inventory items, re-order points, item listing, Unit of Measure through the use of SCALA.
Ensures that inventory items are stored properly and issued in FIFO rotation to minimise wastage and spoilage.
Receiving
Responsible for the accurate, timely receipt and strict accountability of all goods and services received by the hotel.
Ensures the timely clearance of all freight from forwarders, customs clearance of inbound freight, and other activities required to ensure prompt delivery of imported materials to the hotel.
Ensures proper documentation of all receiving activities, including local and imported materials.
Responsible for the timely and accurate processing of all receipts into the Hotel’s computer system, including the daily reporting of all receiving activities to the Materials Manager and the Accounting Department.
Ensures prompt processing all vendor credit requests and vendor credit memos, as well as the prompt return of rejected products to vendors.
Assists in monthly inventory counts and reconciliation.
Ensures all items received from the suppliers or contractors meet the Hotel requirements and specifications.
Ensures the quantities of all items received are accurate to the purchase order.
Ensures no expired items or goods have been received from suppliers/ vendors.
Ensures that cleaning schedules are followed and keeps receiving area clean.
This post is listed Under Ahmedabad jobs
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