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Company Name : Armstrong Teasdale LLP
Location : Salt Lake City, UT 84111
Position : Intellectual Property Legal Assistant
Job Description : Armstrong Teasdale LLP has a long and distinguished track record of delivering sophisticated legal advice and exceptional service to a dynamic client base around the world. Whether an issue is global or local, large or small, Armstrong Teasdale provides each client with an invaluable combination of legal resources and practical advice in nearly every area of law. The firm has 13 offices throughout the U.S. and in the U.K., and more than 640 attorneys and staff firmwide.Armstrong Teasdale is seeking an Intellectual Property Legal Assistant to join its team. The Intellectual Property Legal Assistant provides administrative assistance to all intellectual property practice group timekeepers. This individual works within a team environment to ensure uninterrupted workflow in service.Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.· Draft, review and proofread all documents and correspondence produced, check for proper formatting, spelling and grammatical errors, as well as ensuring that all signature pages, attachments, exhibits or enclosures are accurate and complete before distribution· Conduct accounting tasks, including processing expenses, reimbursements, invoices, pre-bills, and entering time into the Firm’s time and billing system, reviewing of billing statements, and editing same for preparation of final billing· Maintain client files (both paper and electronic), organize and file documents in designated order, and complete electronic scanning· May review, prioritize and maintain daily docket including validation of due dates, workload, tracking, may be responsible for providing reports in specialized formatting and follow up with timekeepers regarding deadlines· May perform electronic filings with the USPTO office including preparation, formatting, and review of documents· Effectively communicate with team and clients· May obtain signatures and documents from clients, and track all requirements and due dates to ensure everything is prepared for filing· Perform conflict checks, draft engagement letters in connection with file opening, and complete the file opening process· Coordinate and make travel arrangementsEffectively track and manage CLE reportingCompetencies: · Decision Making – Is aware of issues and asks questions when issues arise; completes day-to-day tasks with team· Communication – Effectively communicates through written and verbal forms; shares information when asked and understands the appropriate level of confidentiality· Leadership – Gives positive feedback to others; is developing skills to mentor others; asks questions; is assigned work; and focuses on day-to-day tasks· Continuous Learning – Attends required training; accepts planned change willingly· Teamwork – Works as a member of the team, and understands the goals of the team; understands that team members’ needs, ideas and solutions vary· Alignment to Values – Is aware of the Firm’s values and consistently demonstrates them; is aware of the meaning/strategic goal of the Firm’s Diversity and Inclusion values; has a deep understanding of one’s own core functionsRequired Education: High school diploma or equivalentRequired Experience: 2-4 years office experience including MS Office SuitePreferred Experience: Legal office experience specifically in Intellectual PropertyPhysical Activity: The employee will be required to sit for prolonged periods and work on a computer.Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.EEO Statement: Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.Job Type: Full-timePay: $45,500.00 – $83,000.00 per yearBenefits:401(k)401(k) matchingDental insuranceFlexible scheduleFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offRetirement planVision insuranceSchedule:Monday to FridayEducation:High school or equivalent (Required)Experience:Paralegals & Legal Assistants: 1 year (Preferred)Microsoft Office: 1 year (Preferred)Work Location: One location
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