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Company Name : State of Washington Dept. of Health
Location : Tumwater, WA
Position : Forms & Records Analyst 2 (DOH6294)
Job Description : Description
This position supports the Washington State Department of Health’s mission to protect and improve the health of all people in our state by delivering quality public disclosure services to internal and external customers. This position responds to public disclosure requests and inquiries from the general public, government offices, attorneys, medical facilities, businesses, and other entities.
This position is also responsible for the integrity and accuracy of the DOH Provider Credential Search (PCS) website, which notifies the public regarding actions taken against provider and facility licenses. PCS is a designated legal primary source for the accurate status of health care provider information. Other states, jurisdictions, employers, payers and the public use this site and the information it contains extensively to make informed decisions impacting licensure, hiring, and payment for services. Hospitals, clinics, and emergency management services in counties also use this information daily to ensure that only qualified and safe providers are working for them.
The timely availability of this information reduces the risk of harm and maintains public confidence in the healthcare delivery system. By providing information, data and consultative services and managing health practitioner, health facility and related patient medical records, this position plays an integral role in the department’s mission to improve patient safety.
This Forms & Records Analyst 2 position is responsible for:
Responding to internal and external customer questions about public disclosure regulations, rules, and processes.
Processing public disclosure requests, locating and retrieving records, and providing response letters.
Responding to public disclosure requests within set timelines.
Redacting documents based on clearly identified and defined criteria. This requires the application of rules (RCW 42.56 and departmental policies, procedures, and guidelines).
Updating and maintaining the tracking systems related to public disclosure requests and redaction processes.
Retaining, archiving, retrieving, and tracking files and records regulated by the Department of Health.
Currently, this position may be located anywhere within the State of Washington. Due to the COVID-19 pandemic, telework (mobile work) is expected. When approved to return, the incumbent will work with their supervisor to identify an appropriate work schedule and balance, including telework and reporting to the Tumwater, WA office for work activities.
About the Department of Health
The vision of the Washington State Department of Health (DOH) is equity and optimal health for all. Our mission is to work with others to protect and improve the health of all people in Washington state.
Good organizations know what they do and how they do it. Great organizations also understand why they do it. Our values are:
Human-centered: We see others as people who matter like we do and take into account their needs, challenges, contributions, and objectives.
Equity: We are committed to fairness and justice to ensure access to services, programs, opportunities, and information for all.
Collaboration: We seek partnership and collaboration to maximize our collective impact. We cannot achieve our vision alone.
Seven Generations: Inspired by Native American culture, we seek wisdom from those who came before us to ensure our current work protects those who will come after us.
Excellence: We strive to demonstrate best practices, high performance, and compelling value in our work every day.
Benefits of Working for DOH
Washington is America’s Top State, according to U.S. News (2021), and provides one of the most competitive benefits packages in the nation.
We also offer:
A healthy life/work balance by offering flexible schedules and telework options for many positions.
Growth and development opportunities.
A wellness program that offers education, access to healthy food, and fitness classes.
Opportunities to serve your community through meaningful work.
A commitment to diversity and inclusion fosters an inclusive environment that encourages all employees to bring their authentic selves to work.
An Infant at Work Program based on the long-term health values of breastfeeding newborns and infant-parent bonding.
A modernized workplace.
Two (2) years of office clerical or administrative work experience.
One (1) year of experience providing customer service to external and internal customers in a professional office setting.
Six (6) months of experience reading, reviewing and redacting documents within applicable public disclosure laws.
Experience using spreadsheet software, such as Microsoft Excel, to create, modify, print, and format spreadsheets; use templates, styles, import data from other sources, filter lists.
Experience using word processing software, such as Microsoft Word, to create, format, edit, preview, print, and save documents; and, use standard functions to select, edit, copy, paste, format, and spell check text.
Experience using email and calendar programs, such as Outlook, to compose, send, and respond to electronic mail, and coordinate schedules and schedule meetings.
Note: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
An Associate’s degree or higher; OR two (2) or more years of successful completion of college-level coursework (72 quarter hours or semester equivalent).
One (1) or more years (full-time equivalency) of experience reading, reviewing and redacting documents within applicable public disclosure laws.
Six (6) months experience using Microsoft Teams
One (1) or more years (full-time equivalency) of experience working within a Public Disclosure unit, OR working in a position where responding to public disclosure requests as an essential duty.
Intrigued? Click “Apply” to submit your detailed application profile along with the following:
A cover letter, describing how you meet the qualifications and why you are interested in this position.
Three (3) or more?professional references, to be included in your profile. Please include at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.
Important Note: Do not attach documents that contain a photo or private information (social security number, year of birth, transcripts, etc.) or documents that are password protected. These documents will not be reviewed and may cause errors within your application when downloaded.
Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and year of birth.
The Washington State Department of Health (DOH)?is an equal opportunity employer. DOH strives to create a working environment that is inclusive and respectful. We prohibit discrimination based on race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.
This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Conditions of Employment/Working Conditions
As stated in Governor’s Proclamation 21-14, all employees engaging in work for the Department of Health are required to be fully vaccinated before their hire date. Proof of vaccination will be verified by the Office of Human Resources after an employment offer has been extended. Please reach out to the Office of Human Resources at HR@doh.wa.gov if you need information on a medical or religious accommodation.
With or without an accommodation, I am willing and able to:
Legally operate a state or privately-owned vehicle OR provide alternative transportation while on state business.
Occasionally work more than 40 hours per week or adjust typically scheduled hours, including evenings and weekends.
Occasionally travel within Thurston County to the Secretary of State Archive Record Center to retrieve files.
Travel occasionally, as needed, either alone or with another person, overnight, for several days and/or out of state.
Support emergency preparedness and response activities as needed.
Moving objects and materials weighing as much as 30 pounds.
If you have questions, need alternative formats or other assistance please contact Zach.Covington@doh.wa.gov, 360-236-2406 or TDD Relay at 1-800-833-6384 or 711 (Washington Relay). Technical support is provided by neogov, 855-524-5627 (can’t log in, password or email issues, error messages).
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This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.?
Education and experience selected, listed and/or detailed in the Supplemental Questions must be verifiable on the detailed applicant profile submitted.
This post is listed Under Washington jobs
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