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Company Name : Weber School District
Location : Ogden, UT 84405
Position : Roy High School – Assistant Secretary (Attendance)
Job Description : A position has been declared open in the Weber School District at Roy High for an Assistant Secretary (Attendance). This position is for 8 hours per day, 9 months per year. Applicants may apply at wsd.tedk12.com/hire. Files will be reviewed before interviews are scheduled.
THIS POSITION WILL REMAIN OPEN UNTIL FILLED, AFTER A MINIMUM OF 3 WORKING DAYS
Purpose Statement:
The job of Assistant Secretary- Attendance for High School was established for the purpose/s of responding to inquiries from staff, the public, parents, students, etc. to provide requested information and/or referral to other parties; ensuring substitutes are assigned and preparing documentation for substitutes; and providing general clerical support as may be requested.
Essential Functions:Answers main school office telephone lines for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
Coordinates assigned activities and/or projects (e.g. arranging for substitutes, assigning lockers, submitting substitute payroll, etc.) for the purpose of ensuring compliance with district financial, legal and/or administrative requirements. Directs student workers and volunteers for the purpose of guiding and monitoring work activities.
Distributes a variety of items within the office and school site (e.g. mail, supplies, messages, etc.) for the purpose of disseminating materials to appropriate parties.
Greets public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or escorting/directing them to appropriate personnel.
Maintains a variety of records (manual and computerized) (e.g. files, substitute files, locker assignments, daily attendance, etc.) for the purpose of documenting activities, providing reference and/or conveying information.
Performs general and project specific clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of supporting site activities with necessary materials.
Prepares written materials (e.g. logs, reports, memos, notes, email, etc.) for the purpose of documenting activities, providing reference and/or conveying information.
Responds to inquiries of staff, the public, parents and/or students for the purpose of resolving inquiry and/or providing referral information.
Other FunctionsAssists other personnel (e.g. accident reports, bus requests, computer, etc.) for the purpose of supporting them in the completion of their work activities.
Job Requirements: Minimum Qualifications
Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.
Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; common office machines; and office methods and practices.
Experience: Job related experience is desired.
Education: High School diploma or equivalent.
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