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Company Name : CityMD
Location : Berkeley Heights, NJ 07922
Position : Facilities Administrative Assistant
Job Description : Essential Job functions:
Prepares/Coordinates assigned/requested administrative duties. Schedules meetings and coordinates administrative functions (i.e. meeting and conference rooms, agendas).
Opens and coordinates incoming/outgoing mail and routine correspondence for the department as appropriate.
Assists with the preparation/coordination/distribution of reports and projects, as appropriate.
Types letters/documents as needed.
Works on various special projects as requested.
Inputs employee time off requests and timekeeping adjustments.
Orders and maintain office supplies.
Processes departmental bill for payment.
Assists in completing paperwork for new hires, terminations, Leaves of Absences, status and demographic changes.
Sets up new hire employee files.
Keeps office neat and orderly. Maintains office equipment in good working order. Orders supplies as needed.
Ensures confidentiality of information at all times.
Attends workshops, meetings or programs related to secretarial functions.
Performs other related duties and responsibilities as directed by the Director.
Answers and directs telephone call appropriately; maintains update telephone lists by adding/deleting/updating on a regular basis.
Maintains an extensive knowledge of departmental policies and procedures.
General Job functions:
Other duties as assigned.
Physical Job Requirements:
Pushing and Pulling, taking frequency into consideration
Physical strength to lift heavy objects, carts, or items, taking frequency into consideration
Physical mobility, which includes movement from place to place on the job, taking distance and speed into account
Physical agility, which includes ability to maneuver body while in place
Dexterity of hands and fingers
Endurance (e.g. continuous typing, prolonged standing/bending, walking)
Balance is maintained during climbing, bending and/or reaching Environmental Risks:
Chemicals, Chemotherapy and Fumes
Loud noises
Vibration
Extreme temperatures
Confined spaces
Allergens: dust, mold and/or pollen
Magnetic fields
Radiation
Education, Certification, Computer and Training Requirements:
High School Graduate/GED required. Associate degree preferred.
0-1 years’ experience required. 2-4 years preferred.
Strong communication and interpersonal skills, preferred
Ability to work independently, set priorities, and manage multiple duties simultaneously, preferred
Strong customer service skills, preferred
Strong PC skills with advanced knowledge of Lotus, Excel and Microsoft Office. Preferred
Standard Office Equipment (Phone, Fax, Copy Machine, Scanner, Email/Voice Mail)
Standard Office Technology in a Window based environment
Job Type: Full-time
Pay: $25.00 – $28.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to commute/relocate:
Berkeley Heights, NJ 07922: Reliably commute or planning to relocate before starting work (Preferred)
Education:
High school or equivalent (Preferred)
Experience:
Facilities management: 2 years (Preferred)
Vendor management: 2 years (Preferred)
Work Location: One location
This post is listed Under New Jersey jobs
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