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Company Name : HASA, Inc
Location : Eloy, AZ 85131
Position : Office Administrative Assistant
Job Description : Job Summary: The Office Assistant will oversee the general administrative function and activities of the office.Supervisory Responsibilities: Oversees the daily work activities of the office.May handle or assist with customer service phone callsDuties/Responsibilities:Process daily Accounts Receivable (A/R) invoices using computerized software programs.Receive and verify work orders and requisitions for goods and services.Ensure invoices comply with the contractual billing requirements.Maintains the inventory of office supplies; orders new supplies as needed.Process specific requests from other departments (i.e., inventory/supplies order forms, etc.)Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers.Verifies and obtains signatures for specific forms and records related to employees.Assists with special events planning.Monitor quality of work, undertake performance reviews and assess training needsOversee coordination of schedules, efficient work distribution and relief needs as requiredPerforms or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.Performs other related duties as assigned.Required Skills/Abilities:Proficient with Microsoft Office Suite or related software.Knowledge of office management procedures.Excellent verbal and written communication skills.Excellent interpersonal and customer service skills.Excellent organizational skills and attention to detail.Excellent time management skills with a proven ability to meet deadlines.Education and Experience:High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.At least three years of administrative and clerical experience required.Physical Requirements:Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times.Job Types: Full-time, Part-timeBenefits:401(k) matchingDental insuranceHealth insuranceHealth savings accountLife insuranceVision insuranceSchedule:Monday to FridaySupplemental Pay:Bonus payWork Location: One location
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