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Company Name : Davis County Government
Location : Farmington, UT
Position : Personal Property Appraiser Trainee, I, II, III
Job Description : General Purpose
Trainee: Under general supervision of a Personal Property Team Lead, performs technical duties in processing and maintaining records relating to personal property taxes; records receipts of taxes collected, work simple taxpayer filings, and responds to customers’ questions regarding personal property taxes.
Level I, II, III: Under general supervision of the County Assessor or designated administrator, performs appraisals on taxable business personal property in Davis County and makes recommendations on accounts to be audited.
Example of Duties
Trainee: Receives visitors and calls; handles questions or matters of a technical nature and directs others to the appropriate staff members; assists customers with filling out forms and providing general information regarding personal property. Assists customers regarding property classifications, audits, statements, etc; researches individual property items to properly identify classification. Researches and responds to customer requests for information including present and delinquent tax information. Researches various sources of information to identify current operating businesses within the county. Reviews documents with customer verifying legality then processes documents in accordance with federal, state, and county laws and regulations. On simple accounts, determines if the property is taxable or exempt from taxation. Determines taxable status for assessment purposes and assigns correct taxing district to account. Inspects completed personal property signed statements for accuracy and completeness. Resolves discrepancies. Contacts taxpayers who have not filed personal property signed statements. Records all information pertinent to the assessment of the property. Receives, counts, and records incoming currency and checks. Balances daily cash and check payments against receipts for personal property; processes balanced bank deposits and delivers to the Treasurer’s Office. Processes refund checks as appropriate. Receives, processes, and distributes incoming mail on a daily basis. Receives and processes returned mail; determines if forwarding address is available and forwards mail where possible or attempts to locate business or business owner using all available resources. Helps monitor delinquent personal property accounts; collects delinquent personal property taxes. Researches returned mail and assists in correcting tax roll mailing information. Maintains accurate records and documents on information gathered on individual businesses. As requested, prepares and sends Personal Property Filing Statements to businesses and responds to related inquiries. Explains filing process to new businesses and provides assistance with completing filing statements. Operates a motor vehicle in a safe manner and in compliance with all Utah laws and regulations. Performs related duties as assigned.
Level I:
Discovers, inspects, appraises, lists and estimates taxable personal property, mobile homes and offices, and leased personal property. Recommends accounts to be audited. Discovers taxable personal property through all available means. Determines ownership or assessable entity for personal property and collects all information necessary to perform the entire assessment process. Determines if the property is taxable or exempt from taxation. Determines taxable status for assessment purposes and assigns correct taxing district to account. Inspects completed personal property signed statements for accuracy and completeness. Resolves discrepancies. Contacts taxpayers who have not filed personal property signed statements. Records all information pertinent to the assessment of the property. Field inspects and appraises all types of taxable business personal property as necessary. Assists taxpayers with filing personal property signed statements; assists taxpayers in proper classification and valuation of all types of tangible assets. Estimates value of the personal property of non-filing taxpayers based on known facts and circumstances using all available appraisal information. Helps monitor delinquent personal property accounts; collects delinquent personal property taxes. Researches returned mail and assists in correcting tax roll mailing information. Maintains accurate records and documents on information gathered on individual businesses. Identifies delinquent personal property accounts using computerized delinquent reports. Monitors collection process. Makes contact by phone and/or writing to effect collection of the tax. Investigates out-of-business accounts. Researches real property records and secures payments by attaching personal property taxes to real estate when necessary. Researches and notifies secured creditors about pending sales. Schedules and attends tax sales. Understands and complies with all Utah laws regarding seizure and sale of personal property. Responds to questions from property owners regarding appraisals and assessments. Performs other duties as assigned.
Leve II: Discovers, inspects, appraises, lists and estimates taxable personal property, mobile homes, and offices, and leased personal property. Recommends accounts to be audited. Discovers taxable personal property through all available means. Determines ownership or assessable entity for personal property and collects all information necessary to perform the entire assessment process. Determines if the property is taxable or exempt from taxation. Determines taxable situs for assessment purposes and assigns correct taxing district to account. Inspects completed personal property signed statements for accuracy and completeness. Resolves discrepancies. Contacts taxpayers who have not filed personal property signed statements. Records all information pertinent to the assessment of the property.
Field inspects and appraises all types of taxable business personal property as necessary. Assists taxpayers with filing personal property signed statements; assists taxpayers in proper classification and valuation of all types of tangible assets. Estimates value of the personal property of non-filing taxpayers based on known facts and circumstances using all available appraisal information.
Helps monitor delinquent personal property accounts; collects delinquent personal property taxes. Researches returned mail and assists in correcting tax roll mailing information. Maintains accurate records and documents on information gathered on individual businesses.
Identifies delinquent personal property accounts using computerized delinquent reports. Monitors collection process. Makes contact by phone and/or writing to effect collection of the tax. Investigates out-of-business accounts. Researches real property records and secures payments by attaching personal property taxes to real estate when necessary.
Researches and notifies secured creditors about pending sales. Schedules and attends tax sales. Understands and complies with all Utah laws regarding seizure and sale of personal property.
Responds to questions from property owners regarding appraisals and assessments.
Operates a motor vehicle in a safe manner and in compliance with all Utah laws and regulations.
Performs other duties as assigned.
Level III: Discovers, inspects, appraises, lists and estimates taxable personal property, mobile homes, mobile offices, and leased personal property for all accounts, with a focus on larger and more complex accounts requiring a higher level of expertise and appraisal experience. Recommends accounts to be audited. Assists in the creation of audit selection list as directed. Discovers taxable personal property through all available means. Determines ownership or assessable entity for personal property and collects all information necessary to perform the entire assessment process. Determines if the property is taxable or exempt from taxation. Determines taxable situs for assessment purposes and assigns correct taxing district to account. Inspects completed personal property signed statements for accuracy and completeness. Resolves discrepancies. Contacts taxpayers who have not filed personal property signed statements. Records all information pertinent to the assessment of the property.
Field inspects and appraises all types of taxable business personal property as necessary. Assists taxpayers with filing personal property signed statements; assists taxpayers in proper classification and valuation of all types of tangible assets. Estimates value of the personal property of non-filing taxpayers based on known facts and circumstances using all available appraisal information.
Helps monitor delinquent personal property accounts; collects delinquent personal property taxes. Researches returned mail and assists in correcting tax roll mailing information. Maintains accurate records and documents on information gathered on individual businesses. Assists with retention of Personal Property documents and records awaiting long-term storage.
Assists with mentoring and training other Personal Property staff as directed.
Identifies delinquent personal property accounts using computerized delinquent reports. Monitors collection process. Makes contact by phone and/or writing to effect collection of the tax. Investigates out-of-business accounts. Researches real property records and secures payments by attaching personal property taxes to real estate when necessary.
Researches and notifies secured creditors about pending sales. Schedules and attends tax sales. Understands and complies with all Utah laws regarding seizure and sale of personal property.
Responds to questions from property owners regarding appraisals and assessments.
Operates a motor vehicle in a safe manner and in compliance with all Utah laws and regulations.
Performs other duties as assigned.
Education and Experience
Trainee: High school graduation (or equivalent) plus two (2) years of full-time general office employment. An acceptable combination of education and experience may be considered. Preference given for full-time bookkeeping or accounting experience, or a college degree
Level I: High school graduation plus four (4) years of full-time general office employment, two (2) of which must include accounting, bookkeeping, finance, or personal property appraisal duties, or an acceptable combination of education and experience; related college education may be substituted for experience on a year for year basis. Preference for experience performing personal property appraisal.
Level II: High school graduation plus four (4) years of full-time experience in appraising personal property, accounting, bookkeeping or finance, two (2) years of which must have been as a Personal Property Appraiser I (or equivalent) in an Assessor’s Office in the state of Utah, or an acceptable combination of education and experience.
Level III: High school graduation plus six (6) years of full-time experience in appraising personal property, accounting, bookkeeping or finance, four (4) years of which must have been as a Personal Property Appraiser II (or equivalent) in an Assessor’s Office in the state of Utah; an acceptable combination of education and experience may be considered. Must be proficient in complex accounts (e.g., refineries, leases) and Microsoft Excel.
Special Qualifications
Level I: Must obtain designation as a Personal Property Appraiser by the Utah State Tax Commission within eighteen (18) months of hire date; must maintain designation by completing 14 hours of approved continuing education every two (2) years.
Level II & III: Must possess designation as a Personal Property Appraiser by the Utah State Tax Commission; must maintain designation by completing 14 hours of approved continuing education every two (2) years.
All Levels: Employees driving a personal or a county vehicle for job related travel must possess a valid driver license, maintain the minimum vehicle liability insurance as specified in the Utah Code, and must operate a motor vehicle in a safe manner; new employees with an out-of-state license must obtain a valid Utah Drive License within sixty (60) days of hire date (exceptions for military personnel and their dependents).
Knowledge, Skills, and Abilities
Trainee: Knowledge of: modern office practices and procedures; record keeping practices and procedures; personal property appraisal terminology and practices; applicable Utah Tax Code and administrative rules as they relate to personal property assessment and tax collection; applicable computer hardware and software programs; department policies, procedures, practices.
Skill in: typing 40 wpm (net); using MS Word and MS Excel, and other related software programs; proficiently using ten-key equipment; common office equipment.
This position may require the driving of a motor vehicle; skill in operating a motor vehicle in a safe manner; ability to ensure motor vehicle is operating in a safe manner; knowledge of Utah motor vehicle rules and regulations.
Ability to: interact with taxpayers; maintain strict confidentiality of information; perform multiple tasks simultaneously; perform math computations accurately; create and manage spreadsheets; follow written and oral instructions; communicate effectively; establish and maintain effective working relationships with supervisors, other employees and departments and the general public.
Knowledge of: appraisal theory and practices; applicable Utah Tax Code and administrative rules as they relate to property assessment and tax collection; appraisal methodology including basic business mathematics; applicable computer software including spreadsheets, word processing and analytical software. Skill in: using MS Word and MS Excel, and other related software programs; keyboarding skill of 35 wpm (net); performing data entry; proficiency using 10-key equipment. This position may require the driving of a motor vehicle; skill in operating a motor vehicle in a safe manner; ability to insure motor vehicle is operating in a safe manner; knowledge of Utah motor vehicle rules and regulations. Ability to: audit records to determine existence and value of taxable personal property; classify personal property items to determine economic value; use mathematics in calculating taxation; create and manage spreadsheets; efficiently use all applicable computer hardware, software and office equipment; follow written and oral instructions; communicate effectively (orally and in writing); establish and maintain effective working relationships with supervisors, employees, other agencies, and the general public.
Important Information
Maintain high levels of concentration and attention to detail; lift, carry, and otherwise move objects weighing up to 25 lbs.
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
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