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Company Name : HOALiving
Location : Draper, UT 84020
Position : Administrative Assistant
Job Description : Summary
PURPOSE OF THE POSITION:
This Administrative Assistant position is responsible for providing clerical and administrative services to the Draper office to aid in the efficient running of that office. The Administrative Assistant must comply with established policies and procedures.
SCOPE:
The Administrative Assistant reports directly to the Vice President of Internal Operations and is responsible for providing clerical and administrative services. This includes but is not limited to mailing letters and newsletters as directed by the community managers or the assistants, picking up and dropping off the mail, sorting and distributing the mail, sorting and scanning vendor invoices for accounts payable, sorting and adding community information to title checks, processing returned mail, processing Owner/Tenant Forms, processing monthly statements, scanning and saving insurance policies and POI, checking day and night messages and distributing to assistants, scanning and saving monthly bank reconciliations, processing welcome packets, covering for reception, running errands and purchasing office supplies and all other tasks assigned at the discretion of department supervisor.
Duties
General administrative support to Community Managers
Main Responsibilities:
Mailings
Owner/Tenant Forms
Insurance polices
Saving reconciliations
Processing monthly HOA statements
Process welcome packets
General administrative support to Vice President of Internal Operations
Main Responsibilities:
Processing the mail
Scanning vendor invoices
Sorting title checks
Checking messages
Covering for reception
Running errands and purchasing office supplies
Requirements
Knowledge:
This position requires knowledge in the following areas:
Ability to maintain a high level of accuracy and organization dealing with homeowner accounts and correspondence
Skills:
The incumbent must possess the following skills:
Effective verbal and listening communication skills
Attention to detail and high level of accuracy
Very effective organizational skills
Computer skills including the ability to operate spreadsheets, word processing programs, e-mail at a high proficiency level and type a minimum of 45 wpm
Personal Attributes:
The incumbent must also demonstrate the following personal attributes:
Be honest and trustworthy
Be respectful
Be flexible and adaptable
Demonstrate sound work ethics
WORKING CONDITIONS:
Physical Demands
The Administrative Assistant will spend long hours sitting and using office equipment and computers. This position also requires some lifting of supplies and materials from time to time.
Environmental Conditions:
This position is located in a busy, open area office. The incumbent will be faced with interruptions and must meet with others on a regular basis.
Mental Demands:
There are a number of deadlines associated with this position, which may cause stress. The incumbent must deal with a wide variety of people on various issues.
About Us
HOALiving is a network of community association management and service companies.
We believe community associations can and should exceed the expectations of their residents. We work toward this ideal by identifying and meeting the evolving needs of the homeowners, boards, management, developers, builders, municipalities, contractors, and volunteers who are involved with community associations, by being a transparent forum for the collaborative exchange of knowledge and information, and by helping this team learn, excel and achieve. Our vision is reflected in community associations that become better – even preferred – places to call home.
Serving over 200 communities across Utah, and Southern Idaho, HOALiving is the recognized leader among all management firms in community association management – managing condominiums, townhomes, PUD’s, office condominiums, and other common-interest communities – and is Utah and Southern Idaho’s only portfolio Accredited Association Management Company (AAMC).
This post is listed Under Utah jobs
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