ADMINISTRATIVE ASSISTANT – CODE ENFORCEMENT Job Vacancy in City of West Jordan West Jordan, UT 84088 – Latest Jobs in West Jordan, UT 84088

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Company Name : City of West Jordan
Location : West Jordan, UT 84088
Position : ADMINISTRATIVE ASSISTANT – CODE ENFORCEMENT

Job Description : CITY OF WEST JORDAN
8000 Redwood Road, West Jordan, Utah 84088

ADMINISTRATIVE ASSISTANT-CODE ENFORCEMENT

JOB POSTING
Opening Date: February 24, 2022 Closing Date: Open until filled
Hourly Range: $17.86 – $25.46 Status: Full-time, Non-exempt
The statements and information in this document are neither intended to nor
do they create contractual or other rights on behalf of any person hired by the
City.
I. SUMMARY
Under general direction, perform a variety of responsible and complex administrative,
technical, and clerical duties involved in the support of a City department; and provides
general information and assistance to the public. This position is a merit employee position
that has the protections found in Utah Code §10-3-1105(1)(a).
II. SUPERVISION EXERCISED
None.
III. ESSENTIAL DUTIES
Perform a wide variety of responsible and complex administrative and secretarial
duties in support of the assigned office; relieve management staff of a variety of
administrative details.
Plan, organize, and carry out administrative assignments; research, compile, and
organize information and data from various sources on a variety of specialized topics
related to programs in assigned area.
Participate and assist in the administration of the assigned office; may organize and
manage office activities; recommend organizational or procedural changes affecting
support activities.
Serve as initial contact/resource person for the assigned office; screen calls, visitors,
and mail; respond to complaints and requests for information and assistance;
interpret and explain regulations, procedures, policies, systems, rules, and precedents
in response to inquiries and complaints from the public, City staff, representatives of
other organizations, and others; research and gather information to provide accurate
answers and information; refer more technical questions or issues to appropriate City
staff; ensure follow up to unanswered inquiries.
Type, format, proofread, and produce final copy of a wide variety of reports,
investigations, letters, memoranda, spreadsheets, and statistical charts; type from
rough draft, verbal instruction, or transcribing machine recordings; review drafts for
punctuation, spelling, and grammar; make or suggest corrections to drafts;
independently compose letters, memoranda, or basic reports from general
instructions or information related to assigned responsibilities; arrange for or
distribute copies of material.
Provide technical assistance to citizens regarding department policies, procedures,
services, and operations.
Verify and review forms and reports for completeness and conformance with
established regulations and procedures; apply specialized knowledge of
departmental and program policies and procedures in determining completeness of
applications, permits, records, and files.
Initiate and maintain a variety of files and records for information related to the
assigned office including official resolutions and ordinances; maintain budget,
purchasing, personnel, payroll, and other records to assist in the management or
administration of departmental programs; ensure proper filing of documents in
departmental or central files; maintain and update resource materials; maintain
department’s personnel files.
Assist in a variety of department operations; perform special projects and
assignments as requested.
Maintain calendars of department activities, meetings, and various events; schedule
City staff meetings or meetings between City staff and other groups or
organizations; arrange for necessary materials to be available at meetings; coordinate
travel arrangements for department staff as necessary.
Serve as administrative support to various committees, commissions, and task
forces; prepare, copy, and distribute meeting agendas and related materials, minutes,
resolutions, or other formal documents.
Operate a variety of modern office equipment including copiers, computers, word
processors, and printers to enter and retrieve data and produce various documents
and reports.
Participate in the development, administration, and monitoring of the department’s
budget.
Receive payments or fees; issue receipts; maintain records of transactions.
Perform other related duties and responsibilities as assigned.
IV. JOB RELATED AND ESSENTIAL QUALIFICATIONS
A. Knowledge of:
Office management principles.
Modern office procedures, methods, and equipment including computer
equipment.
Word processing methods, techniques, and programs.
Principles of business letter writing.
Principles and procedures of record keeping.
Techniques used in public relations.
English usage, spelling, vocabulary, grammar, and punctuation.
Safe driving principles and practices.
Principles and practices of fiscal, statistical, and administrative data collection
and report preparation.
Policies and procedures of assigned department.
City and department financial record keeping and budget processes and
procedures.
Pertinent Federal, State, and local laws, codes, and regulations.
B. Skill with:
Operating modern office equipment including computer equipment and
software.
Operating a motor vehicle safely.
C. Ability to:
Perform secretarial and administrative work involving the use of independent
judgment and personal initiative.
Research, compile, and prepare a variety of fiscal, statistical, and
administrative reports.
Schedule and coordinate projects; set priorities; adapt to changing priorities.
Work cooperatively with other departments, City officials, and outside
agencies.
Respond to requests and inquiries from the general public.
Compile and maintain records and prepare routine reports.
Understand the organization and operation of the City and of outside agencies
as necessary to assume assigned responsibilities.
Interpret and apply the laws, codes, and regulations pertaining to assigned
programs and functions.
Analyze situations carefully and adopt effective courses of action.
Independently prepare correspondence and memoranda.
Exercise good judgment, flexibility, creativity, and sensitivity in response to
changing situations and needs.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships
with those contacted in the course of work.
V. Minimum Qualifications:
A. Experience:
Four years of administrative and clerical experience.
B. Education and/or Training:
High school diploma or GED.
C. License or Certificate:
Valid Utah Driver’s License
D. Special Requirements:
Essential duties require the following physical skills and work environment:
Work in a standard office environment which includes reaching, bending,
sitting, standing, talking, hearing, and listening.
Ability to travel to different sites and locations.
HOW TO APPLY
Interested applicants must complete and submit a City application and resume to Human
Resources through the website at www.westjordan.utah.gov. This position is open until filled
with first review on March 10, 2022. EOE.

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